Invoicing Clerk - Training

RELYON USA LLC • Houma, LA

5h • Onsite

About The Position

The role of the Invoicing Clerk compiles data and prepares invoices and bills by performing the following duties.

Requirements

• Customer Service – Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information
• Teamwork – Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed
• Diversity – Promotes a harassment-free environment
• Ethics – Treats people with respect; Works with integrity and ethically; Upholds organizational values
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently
• Professionalism – Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions
• Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions
• Attendance/Punctuality – Consistently at work and on time
• Innovation – Displays original thinking and creativity; Generates suggestions for improving work
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence; Ability to speak effectively before groups of people

Nice To Haves

• Shown experience with Microsoft Office Suite of products is essential for success
• Microsoft Excel, Word, PowerPoint, Outlook, SharePoint

Responsibilities

• Gathers information and prepares job billing invoices to customers. Ensures the accuracy of the invoice and that it meets customer’s specifications.
• Verifies that the cost transactions are keyed in properly to ensure proper general ledger reporting.
• Verify computerized Job setup, cost codes are consistent with company directives and procedure.
• Prepares credit memorandums according to company credit policy.
• Prepare monthly accrual for unbilled services for proper monthly revenue / cost reporting.
• Performs monthly closings duties including but not limited to reconciling sub ledgers to general ledger, preparing lead sheets, and verifying month end balances.
• Performs filing, copying and scanning of accounts receivable / customer information.
• “Keying in” scanned invoices in to electronic filing system.
• Prepares outgoing mail.
• Conforms with and abide by all regulations, policies, work procedures, and instructions and directives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed