Invoicing Associate

SENERGY PETROLEUM LLC•Phoenix, AZ

1d•Onsite

About The Position

The Invoicing Associate plays a critical role in the accounting department, responsible for processing daily invoices, matching bills of lading, and confirms deliveries. The Invoicing Associate will…. Invoice Processing: Process daily invoices accurately and efficiently, ensuring that all necessary information is included and recorded correctly. Review, sort, and audit the electronic files submitted by locations to verify dates, times, quantities delivered to confirm inventory changes and customer invoicing information. Review each step for accuracy to avoid credit and rebills, and credit and rebill when necessary. Will utilize reports to assist with the tracking of product in use over larger timeframes and over state lines. Bill of Lading Matching: Match bills of lading to corresponding invoices to ensure that shipments are accurately reflected in the invoicing process. Research and resolve any discrepancies between bills of lading and invoices in a timely manner, collaborating with relevant teams as needed. Review and reconcile the bill of lading list and trip delivery lists to post open orders. Communicate with various region to confirm accuracy of paperwork and procedures. Communication & Reporting: Use system reports to assist fuel reconciliation and tax reporting for product on trucks multiple days and over state lines. Regularly communicate with locations to clarify paperwork via phone, email, and Microsoft Teams Chat groups Ensure compliance with company policies, accounting standards, and regulatory requirements in all invoicing activities. Additional Assist with month end closing as it pertains to delivery documents retained or preloaded inventory product to document gallons in transit. Assists with interim inventory counts as scheduled.

Requirements

Strong attention to detail, accuracy, and the ability to work efficiently in a fast-paced environment.
General knowledge of accounting principles and practices.
At least two years’ experience in a billing or accounting position.
Proven ability to prioritize and a willingness to take ownership and follow through.
Must work well under pressure to ensure that all processing is performed within the required time frames.
Strong computer skills and able to learn company systems and processes.
Strong mathematical, verbal, and written communication skills.
Ability to work proficiently in Microsoft Excel and Word.
Adheres to the company’s values and ethical expectations.
Able to effectively multitask with a strong attention to detail.
Willingness to accept other additional responsibilities as requested.
Willingness and ability to learn new processes and new technology.

Nice To Haves

Associate’s Degree in accounting is a plus.
Experience in transportation, lubricants, fuel, or a related industry.

Responsibilities

Process daily invoices accurately and efficiently, ensuring that all necessary information is included and recorded correctly.
Review, sort, and audit the electronic files submitted by locations to verify dates, times, quantities delivered to confirm inventory changes and customer invoicing information.
Review each step for accuracy to avoid credit and rebills, and credit and rebill when necessary.
Utilize reports to assist with the tracking of product in use over larger timeframes and over state lines.
Match bills of lading to corresponding invoices to ensure that shipments are accurately reflected in the invoicing process.
Research and resolve any discrepancies between bills of lading and invoices in a timely manner, collaborating with relevant teams as needed.
Review and reconcile the bill of lading list and trip delivery lists to post open orders.
Communicate with various region to confirm accuracy of paperwork and procedures.
Use system reports to assist fuel reconciliation and tax reporting for product on trucks multiple days and over state lines.
Regularly communicate with locations to clarify paperwork via phone, email, and Microsoft Teams Chat groups.
Ensure compliance with company policies, accounting standards, and regulatory requirements in all invoicing activities.
Assist with month end closing as it pertains to delivery documents retained or preloaded inventory product to document gallons in transit.
Assist with interim inventory counts as scheduled.