Invoicing and Administrative Coordinator - CAT Rentals

Ring Power•St. Augustine, FL

6d•Onsite

About The Position

This role is responsible for reviewing sales orders for accuracy before invoicing, preparing quotes, and managing product warranty enrollment and system uploads. The coordinator will also handle incoming and outgoing mail, maintain filing systems, organize and schedule meetings, and prepare correspondence. Additional duties as assigned include conducting research and compiling statistical reports. The position requires strong administrative skills and a commitment to safety and effective communication.

Requirements

Formal Education: High School diploma or GED
1-2 years of experience in an Administrative capacity.
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Must possess skills in Microsoft Word, Excel, Power Point, Lotus Notes, and Internet.

Nice To Haves

Job requires complex problem solving ability with little guidance. Independent research and analysis are sometimes required to develop solutions.
Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.
Job is closely monitored and allows for no significant discretion or independence in scheduling or methods of completing assigned work.

Responsibilities

Reviews all sales orders prior to invoicing and verifies accuracy of ID and S/N of items being shipped.
Prepares quotes, enrollment and system upload of product warranties.
Uploads sales documents to the archive system.
Reads and routes incoming mail.
Locates and attaches appropriate file to correspondence to be answered by the appropriate manager.
Conducts research, compiles and prepares statistical reports.
Organizes and maintains file system and files correspondence and other records.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.
Prepares outgoing mail and correspondence, including e-mail, faxes, etc.
Performs other duties as assigned.