Invoicing Accounting Coordinator

RTC•Rolling Meadows, IL

1d•Hybrid

About The Position

The Invoicing Accounting Coordinator is responsible for accurate and timely customer invoicing while meeting customer-specific billing requirements. This role works closely with internal departments to resolve billing issues, track orders, and ensure proper supporting documentation. The Invoicing Accounting Coordinator has a basic understanding of Accounts Receivable processes and prior AR knowledge to assist with projects as needed.

Requirements

Strong attention to detail and accuracy.
Good organizational and time-management skills.
Ability to prioritize tasks and meet billing deadlines.
Strong problem-solving skills and ability to resolve discrepancies.
Good written and verbal communication skills.
Ability to manage special projects and multiple priorities.
Ability to work independently while contributing to a team environment.
Willingness to learn new processes and adapt to changing business needs.
Associate’s degree preferred

Responsibilities

Monitor unbilled orders and follow up to ensure timely invoicing.
Review purchase orders, shipping documents, and other billing support for accuracy.
Track shipments and resolve billing or delivery discrepancies.
Understand customer-specific billing requirements and deadlines.
Calculate freight, shipping, and other applicable charges.
Prepare and process invoices using Infor LN and supporting documentation.
Process and track prepayment and installment orders.
Review and process customer credits.
Submit invoices and credits via email, customer portals, and procurement websites.
Maintain billing documentation for audit purposes.
Work with Account Services, Sales, Shipping, AR, and Accounting via Zoom, email, or in person to resolve billing issues.
Manage special projects within the department as needed.

Benefits

Hybrid schedule: at least two in-office days per week after onboarding
Medical coverage through Blue Cross Blue Shield (options include 2 PPO plans and 1 HMO plan)
Dental insurance (offered through 2 PPO plans)
Access to BCBS Benefit Value Advisor and Member Rewards programs
Flexible Spending Accounts (for health and dependent care)
Commuter transit benefit
401(k) plan with 6% contribution and 3% company match, including a Roth option
Company-paid life insurance (3x salary, with the option to purchase additional coverage)
Company-paid short-term disability insurance (long-term disability optional)
16 days of PTO each year
9 paid holidays
Tuition assistance program
Early Fridays year-round (finish at 2:30 PM)
Volunteer Time Off (VTO) plus company-sponsored volunteer activities
Wellness PTO is encouraged for vacations and mental health breaks
Employee Assistance Program offering legal, financial, and counseling resources
Discounts on fitness center memberships for employees enrolled in Blue Cross plans
100% coverage for preventive care, including annual check-ups and screenings
Lactation rooms available for new mothers at the Rolling Meadows location
Annual on-site flu clinics in Romeoville and Rolling Meadows for employees and covered dependents (or covered through insurance if off-site)