Invoice Coordinator

Parrish and Heimbecker•Cambridge, ON

1d•Onsite

About The Position

Parrish & Heimbecker (P&H) is seeking a motivated, forward-thinking, and dedicated Invoice Coordinator for its Milling division based in Cambridge, ON. P&H is the largest Canadian-owned milling company, producing a variety of flour and cereal products from wheat sourced across Canada. The company operates mills in multiple locations and supplies customers throughout Canada, the United States, the Caribbean, the Middle East, Iceland, and Pacific Rim countries. This role is crucial for ensuring accurate billing, timely communication, and smooth collaboration across various teams within the organization.

Requirements

1 - 2 years of Administrative and Customer Service experience.
Proficiency in MS Office, Excel, and Word.
Excellent communication skills, both verbal and written.
Ability to work professionally and effectively with customers and colleagues in a fast-paced work environment.

Responsibilities

Accurately and promptly invoice customers with a strong attention to detail.
Respond to customer inquiries related to invoices and customer portals.
Generate service invoices and credit notes using the ERP system (Macola).
Act as a liaison between Customers, Sales, Accounts Receivable, Quality Assurance, Customer Service, and mill teams to resolve invoice discrepancies.
Complete month-end tasks as requested by the Finance and Sales teams.
Work closely with the Finance team to ensure timely and accurate invoicing cut-offs.
Support the Customer Service team by applying orders to the correct flour contracts, as needed.
Run reports and provide data as required.