Service Center Invoice Coordinator

Gulfstream • Westfield, MA

1d • Onsite

About The Position

Gulfstream is seeking a Service Center Invoice Coordinator to provide support in processing third-party maintenance provider invoices for payment and preparing Service Center Work Orders to facilitate the preparation of customer invoices for cost recovery. This role involves working closely with higher-level invoice coordinators, program maintenance coordinators, and other maintenance providers to ensure timely invoice payment and maintain accounts in good standing, supporting future maintenance requests for fleet requirements. The company emphasizes a culture of inspiring and empowering individuals, investing in employees through workforce development, meaningful connections, and a culture of trust, respect, and integrity.

Requirements

• High School Diploma or GED required.
• 2 years of administrative and/or invoice management/payment experience.
• Must be proficient in the operation of standard office equipment and telecommunications equipment.
• Must be proficient in the use of Microsoft Windows, Word, Excel, and PowerPoint.
• A credit history check from a national credit bureau will be conducted.
• This job requires one to be able to read, write, speak, and understand the English language.

Nice To Haves

• Some experience in Corridor and On-Base payment systems preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Processes 3rd party maintenance provider invoices for payment ensuring claim matches maintenance authorization document.
• Maintains a database of all claims processed and pertinent data parameters.
• Generates Service Center Work Orders and Purchase Requests to facilitate the distribution of cost and revenue.
• Generates requisitions to open shell Purchase Orders for assignment to maintenance providers for unscheduled maintenance activities and updates database information.
• Ensures adequate inventory is available to support fleet requirements.
• Performs research and interfaces with program support organizations, as necessary, to process claims for payment.
• Maintains electronic records of all data related to adjudicated claims.
• Confirms receipt of material/cores and Computerized Maintenance Data for each maintenance transaction.
• Reconciles 3rd party maintenance provider account statements and provides updates, as required.
• Maintains completed invoice files and records.
• Performs other duties as required and assigned by the Business Manager.

Benefits

• Competitive compensation
• Comprehensive benefits plans
• Wellness programs
• Paid leave
• Tuition assistance
• Medical, prescription, dental and vision coverage
• Life and disability insurance
• Retirement savings plan
• Employee assistance plan
• Voluntary programs such as adoption assistance, prepaid legal assistance, home and auto insurance, and accident insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED