Invoice Coordinator - Earthmoving Sales Support

Wagner Equipment•Aurora, CO

1d•$70,588 - $92,062•Hybrid

About The Position

Responsible for ensuring accurate, timely, and compliant invoicing for earthmoving equipment sales and related transactions. This role partners closely with Sales Representatives, Operations, and Finance to support the billing process to deliver an exceptional customer experience. This position plays a critical role in revenue accuracy, process efficiency, and operational support within the Earthmoving division in a manner that reflects the company’s vision of working as “One Professional Team. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Requirements

High school diploma or equivalent required; Associate’s degree preferred.
2+ years of experience in invoicing, billing, or sales support.
2+ years of administrative experience.
Ability to manage multiple priorities in a deadline-driven environment.
Strong attention to detail and accuracy.
Advanced knowledge of Microsoft Outlook and Excel.

Nice To Haves

Experience in equipment sales, construction, or heavy equipment industry
Familiarity with ERP systems (e.g., SAP, Oracle, or similar)
Understanding of sales contracts, financing, or lease agreements

Responsibilities

Prepare and process all invoices for earthmoving equipment sales, rentals, leases, conversions, attachments, and related services.
Review sales documentation to ensure completeness, accuracy, and compliance prior to invoicing.
Ensure proper pricing, discounts, taxes, and fees are accurately applied.
Support deal closing by ensuring timely and accurate invoice generation.
Maintain adherence to company policies, contract terms, and regulatory requirements.
Verify supporting documentation including purchase orders, delivery confirmations, and financing details.
Ensure proper coding and allocation for accounting and reporting purposes.
Partner with Tax/Accounting to support revenue recognition and month-end close.
Work with Sales Order Coordinators to confirm all documentation for readiness to invoice is correct.
Supports sales management via analysis on special projects as needed.
Track invoicing metrics, including turnaround time and error rates.
Identify process gaps and recommend improvements to enhance efficiency and accuracy.
Assist with system updates, testing, and process documentation.
Other duties as assigned by manager.