Invoice Clerk

Trane Italia•Arecibo, PR

1d•Onsite

About The Position

Under limited supervision, responsible for analyzing and resolving invoices that are on "hold" to avoid non-compliance with SOX required standards and ensure payment to suppliers according to their payment terms. Also, if required, to act as a backup for the Material Coordinator Expeditor position. Trane Technologies is a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation. Sustainability is not just how we do business—it is our business. We are looking for individuals who dare to look at the world's challenges and see impactful possibilities and want to contribute to making a better future.

Requirements

Bachelor's degree in Business Administration (Accounting, Materials Management, Industrial Management).
Minimum 0-1 year of experience in accounting and/or materials.
Keyboarding skills.
Computer proficiency (MS Office).
Good interpersonal skills, customer service skills, and teamwork.
Organizational skills.
Oral and written communication skills.
Bilingual (Spanish and English).

Nice To Haves

Experience in Oracle and Coupa, preferred.

Responsibilities

Analyze "hold" invoices in Oracle and ensure necessary actions are taken to achieve resolution.
Process pending invoices in the TAP queue.
Analyze pending transactions in GRNI and ensure their resolution within SOX required timeframes.
Provide the finance department, by the second week of each month, with explanations for highlighted cases in the GRNI report.
Work daily with the Oracle Work List to resolve pending invoices.
Analyze invoices with pricing issues and report weekly in the MDI meeting. Escalate cases requiring buyer action, validation, or suggested changes to the respective designated buyer.
Reconcile ERS supplier statements.
Send the "Supplier Payment Advice Report" to suppliers as requested.
Process the Credit Memo Log monthly.
Assist in the training process for submitting invoices in TAP.
Prepare "Proof of Delivery" checklists when necessary.
Enter debits or credits in the TAP system when necessary.
Manage payment requests or credits with Corporate Accounts Payable for cases requiring processing outside the agreed-upon monthly payment schedule.
Prepare and send the weekly report of invoices on "hold" in Oracle.
Validate weekly invoices related to the Secretary of Finance for cancellation process management.
Attend/participate in the daily "MDI".
Validate daily In Transit material for international shipments and ensure correct monetary value.
Classify (according to approved list) suppliers eligible for the Monthly In Transit Report and send it to the Planning Manager on the last day of the month.
Validate and convert Oracle requisitions into POs.
Prepare the commercial invoice for the "Racks Recycling pallets" program and for the SOMI "order packing slips".
Process Fastenal invoices daily/weekly/monthly to ensure timely receipt management in Oracle. Request requisitions on time from the "Procurement Clerk" to convert them into POs and send for receipt.
Prepare the monthly Fastenal report and send it to the Finance Department at the end of the month.
Audit/reclassify General Ledger Account for invoices as needed.
Report the causes of "holds" weekly on the MDI board.
Lead problem-solving processes using OPEX-provided tools.
Support Lean initiatives (RIE, 9 steps, JDI, etc.).
Maintain a clean and organized work area.
Comply with company policies and procedures, including those related to EHS and ISO.
Execute other tasks and projects as required.

Benefits

Health insurance
Holistic wellness programs with generous incentives
Family building benefits include fertility coverage and adoption/surrogacy assistance
401K match up to 6%, plus an additional 2% core contribution
15 vacation days
9 paid holidays
3 floating holidays
Sick leave
Additional options to support volunteer and parental leave
Educational and training opportunities through company programs
Tuition assistance
Student debt support