Investor Services Senior Associate
About The Position
The Investor Services department is responsible for the accurate processing and maintenance of investor registers and documentation for the funds we administer. Associates are responsible for ensuring that existing and prospective investors meet eligibility, compliance, and anti-money laundering (“AML”) guidelines when processing investor-related transactions, including subscriptions, redemptions, transfers and re-registrations, as well as the generation and distribution of confirmations. Associates are also responsible for reconciling trade information against clients’ expected transactions and monies received from investors. Additional responsibilities include written and oral correspondence with the fund and investors regarding AML documentation and transactions. The Investor Services department works closely with the legal/compliance team as needed. Associates are also a resource for client and investor inquiries regarding their transactions and documentation outside of the trade processing cycle. Associates are expected to have a basic understanding of the overall direction of USBFS’ Alternative Investment (“AI”) business, core services of AI, and ancillary products and services provided to the AI client base. Associates are also responsible for monthly investor services data in SOC 1 checklists for applicable funds.
Requirements
- Bachelor's degree in Accounting, Finance or a business-related field, or equivalent work experience
- Five or more years of related experience, preferably in portfolio/partnership accounting, finance or portfolio management
Nice To Haves
- Strong attention to detail required
- Effective verbal and written communication skills
- Ability to manage multiple tasks/projects simultaneously while meeting deadlines
- Ability to perform research and analysis
- Strong knowledge of Microsoft Office – Word, Excel, Outlook
- Ability to work independently with minimal supervision while participating in a team environment
Responsibilities
- Addressing investor inquires/requests such as; i. Ensuring all investor queries and requests are received from authorized individuals ii. Responding to investor/client queries promptly iii. Requests for investors statements iv. Request/updates for transaction activities, v. Fund related performance requests vi. Facilitating the completion of investor audit requests
- Processing of subscription, redemption, and transfers, working with internal/external groups to resolve any discrepancies
- Coordinate the collection of fully executed documents with investors
- Collect and review all appropriate Tax/FATCA documentation from investors
- Collect and review all appropriate AML/KYC documentation from investors
- Distribution of Investor reports; a. Investor Statements b. Contract Notes c. Capital Call Notices d. Distribution Notices
- Distribution of Client Reports a. Capital Activity Reports b. Audited/Unaudited Financial Statements c. Investor Letters d. Schedule K-1’s
- Review of incoming subscription funding from investors
- Prepare wire transfers to prime brokers, investors
- Understanding the policies and procedures of the AI department
- Understanding the information flow through the various AI systems
- Knowledge of how to use the various systems specific to the job function
- Ability to communicate information carefully in order to manage client relationships
- Active listening to obtain information and understand client needs
- Written correspondence that is clear, professional and grammatically correct
Benefits
- Healthcare (medical, dental, vision)
- Basic term and optional term life insurance
- Short-term and long-term disability
- Pregnancy disability and parental leave
- 401(k) and employer-funded retirement plan
- Paid vacation (from two to five weeks depending on salary grade and tenure)
- Up to 11 paid holiday opportunities
- Adoption assistance
- Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
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What This Job Offers
Job Type
Full-time
Career Level
Senior
