Investor Relations Coordinator

BXP•Boston, MA

7d•Onsite

About The Position

Primary Purpose of Position: Support the Investor Relations and Finance Departments. As needed, provide support and special project assistance to the Executive Team. Responsible for coordination and logistics related to Investor Relations including conferences, investor meetings, property tours, roadshows and quarterly earnings announcements.

Requirements

BA/BS degree.
Minimum of 3-5 years of progressively responsible experience required, preferably in an investor relations department
Related business/industry (real estate finance) experience preferred
Exceptional and professional email and phone etiquette, along with excellent written, verbal and interpersonal communication skills
Strong organizational skills with ability to set priorities, manage multiple simultaneous projects and meet deadlines
Ability to work independently and achieve results, as well as contribute as part of a team
Ability to interface effectively with all departments of the company and to represent the company in a highly professional manner
Strong oral and written communication skills
Strong project management skills and familiarity with event planning
Adaptability to changing demands
Ability to produce quality work with attention to detail in a consistent manner
Ability to work under pressure and within time constraints
Demonstrated analytical skills
Proficiency with Microsoft Office products to include Outlook, Word, Excel and PowerPoint, required
Flexibility with work schedule and ability to work beyond regular business hours on request
Ability to travel for events if necessary

Responsibilities

Fielding incoming emails and calls from analysts and investors, responding to meeting and information requests as appropriate
Coordinate IR meetings, conference calls, property tours etc.
Attend weekly department meetings, document and update list of action items throughout the week
Manage and track IR calendar of tours and meetings and distribute to executives weekly
Assemble presentations, distribute research to management and IR team, coordinate audio/visual details, coordinate webcast details, create analysis reports of meeting targets
Create and update presentations in PowerPoint, including charts, tables, graphs, etc. and maintain the Quarterly Investor Presentation process
Distribute press releases over Businesswire and ensure materials are posted to the website and distributed to investors and analysts in a timely manner
Coordinate content updates to Investor Relations website
Assist in the planning, preparation and execution of major company events, including Investor/Analyst Day
Reply to e-mails from the company’s IR website or direct them to the appropriate department
Coordinate travel to IR events for Executive Team
Process invoices, check requests, expense reports and other interoffice forms
Assist with oversight of the budget process for IR department
Assist in accumulating current data from market reports
Assist in the preparation of management’s speaking engagements, conferences, and “One on-One” investor meetings (to include presentation preparation, agendas, graphics, biographies and travel arrangements)
Coordinate property tours for all regions, including coordinating with investors, analysts and regional management teams and managing supporting materials
Research background on investors and analysts, track all meetings and property tours and maintain an accurate list of institutional investors, sell side analysts and prospective investors using Investor Relations CMS
Oversee, track and ensure timely fulfillment of information requests through web site Investor Relations email account and IR Hotline.
Maintain inventory of materials and distribution lists
Assist with creation and distribution of Annual Report
Assist in the coordination of the company’s quarterly earnings conference call including the dissemination of the press release and supplemental to the public and existing shareholders, in accordance with the rules and regulations of Regulation FD
Assist in various department and general office projects such as preparatory work for the Board Meetings
Draft, coordinate and publish content for LinkedIn and internal Company communication platforms, supporting Investor Relations and broader corporate communications initiatives.
Assist department by updating internal reports.
Participate in the preparation and assembly of Financing Request Proposals
Perform other duties or support, as assigned