Investment Banking Executive Assistant - New York

Morgan Stanley•New York, NY

6d•Onsite

About The Position

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Requirements

Minimum of 3 years of experience in an Executive or Administrative Assistant role
High school diploma or GED is required
Being able to multi-task in a fast-paced environment
Experience in calendar management
Adaptable team player
Good problem-solving ability
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Effective interpersonal skills and excellent telephone etiquette
Superior oral and written communication skills
Tact and good judgment in confidential situations
Proven experience interacting with senior management

Nice To Haves

A Bachelor's degree is preferred

Responsibilities

Performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.
Providing high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
Interacting with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.
Developing relationships in a highly matrixed organization.
Handling administrative and executive support related tasks with minimal supervision.
Adapting procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.