Investigator & Loss Prevention Coordinator

Arizona Department of Administration•Phoenix, AZ

2d•Hybrid

About The Position

The Arizona Department of Veterans' Services (ADVS) is seeking an outstanding Investigator and Loss Prevention Coordinator. This position is responsible for the operation of the medical records program of the Arizona Department of Veterans Services – Administration in Phoenix. ADVS is committed to serving and honoring veterans, service members, and their families by ensuring they receive the highest quality services so they can thrive for a lifetime. This role offers incomparable benefits, including a pension and healthcare benefits for life, meaningful work that directly enhances the lives of veterans and their families, and opportunities for professional growth through the Arizona Management System (AMS). The position may offer the ability to work remotely within Arizona, based on business needs and performance. The State of Arizona promotes a work culture of flexibility, autonomy, and trust.

Requirements

Knowledge of Occupational Safety and Health (OSHA) requirements, hazardous waste and environmental protection, and fire prevention
Knowledge of loss control issues, loss control practice and theory
Knowledge of applicable federal, state and agency laws, rules, regulations, policies and procedures
Knowledge of local safety codes
Knowledge of investigative practices and techniques
Knowledge of remediation techniques
Knowledge of medical terminology
Knowledge of statistics
Knowledge of FEMA emergency management practices and principles
Knowledge of asset management and inventories
Knowledge of government record retention principles and practices
Knowledge of fleet management practices
Skills in applying investigative methods and techniques
Analytical skills
Skills in conducting interviews
Oral and written communication skills
Interpersonal skills
Computer skills (Microsoft Suites and Google Suites)
Training skills
Time management skills
Problem-solving skills
Ability to communicate information concisely and effectively
Ability to analyze statistical data and reach logical conclusions
Ability to develop methods and techniques for solving employer loss control and problems
Ability to develop effective operating procedures
Ability to interpret applicable standards and make appropriate recommendations
Ability to employ problem-solving tools and methodologies to perform problem solving and process improvements
Ability to drive on state business
Must possess a current/valid Arizona driver’s license.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

Maintains all agency fixed asset records, subsystems, and files in compliance with agency and General Accounting Office (GAO) in the State of Arizona Accounting Manual (SAAM) standards.
Manages the end-to-end asset life-cycle, including tag distribution, inventory tracking and surplus disposal coordination.
Coordinates the agency’s annual physical inventory of fixed assets by training and guiding staff.
Develops and executes a sample review plan, visiting agency locations to verify the inventory accuracy.
Monitors agency loss history across all claim types (Worker’s Compensation injuries, property damage, fleet losses, third party liability claims and environment claims) and assists in developing corrective action plans to reduce exposure.
Develops and executes an agency-wide self-inspection program, conducting monthly scheduled audits to ensure regulatory compliance.
Develops, maintains, and audits the agency’s Continuity of Operations Plan (COOP) and emergency management standards.
Leads annual COOP training, manages compliance tracking for mandatory FEMA courses, and designs headquarters tabletop exercises.
Provides risk management and safety technical assistance to staff and serves as the agency liaison to ADOA Risk Management.
Evaluates operations using the ADOA-RMD Safety Maturity Score System and completes assigned safety investigations and projects.
Investigates serious accidents, injuries, theft, and abuse allegations to prepare findings and recommend corrective actions. Monitors and documents all resolution progress.
Coordinates regional safety and risk management programs with leadership to ensure total regulatory compliance.
Coordinates the agency’s Records Retention Program, ensuring compliance with archiving, disposition, and reporting mandates while providing technical guidance on government document storage.
Coordinates the agency’s vehicle fleet management program, ensuring compliance of maintenance, replacement, disposition and reporting requirements for vehicles and fuel cards.

Benefits

Pension for life
Healthcare benefits for life
Sick leave
Vacation
10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Health and dental insurance
Retirement plan
Life insurance
Long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance