Inventory Technician- Fleet

City of Chattanooga•Chattanooga, TN

5h•$19 - $23•Onsite

About The Position

Incumbents in this classification are responsible for serving as a lead, performing the duties of the Inventory Clerk and coordinating activities related to the procurement of fuel, specialty parts and City leased vehicles. Maintains and trains other staff in the use of computerized inventory tracking systems or databases. Duties may include completing work orders and requisitions and ensuring inventory is properly received and accounted for; assisting with the management of large purchasing contracts; creating surplus lists and handling identification and disposal of obsolete parts; balancing computer inventory records against invoices and data collected; programming, troubleshooting and monitoring fuel chip keys; applying for registration and receiving tags for City vehicles; scheduling warranty maintenance and delivering City vehicles to be repaired; readying vehicles for auction or sale and billing departments for work done. Work is performed with moderate supervision. SERIES LEVEL: The Inventory Technician is the second level of a three level materials management series.

Requirements

Two years of any combination of relevant education, training or experience sufficient to perform the essential duties of the job will be considered. Examples of relevant experience include materials management, bookkeeping, and accounts payable/receivable activities or any equivalent combination of education, training, and experience.
Knowledge of automated inventory control management systems; inventory control practices and procedures; warehousing principles; procurement practices; general office principles and practices; modern office equipment; mathematical concepts and inventory and supply storage and maintenance practices.
Skill in prioritizing and assigning work; monitoring, maintaining and controlling inventory; maintaining databases; maintaining warehouse organization; operating modern office equipment; keyboarding; conducting material, supply and related inventory research; locating optimum prices on inventory; using a computer and related software applications and communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Responsibilities

May be responsible for receiving revenue and coordinating the purchase and procurement of all departmental specific resources, equipment, materials services and supplies.
Duties include creating and processing work orders and other documents for requisition and payment of items, equipment and parts; preparing documentation associated with the department’s business office financial transactions’ tracking purchases against budget; resolving shipping and invoice problems’ initiating the bid process and preparing specifications; monitoring contract requirements and coordinating the repair of parts and equipment still covered under warranty.
May be responsible for special projects and assist with the hiring, training and evaluation of other departmental staff.
Serves as a lead to lower level inventory staff which includes prioritizing and assigning work; providing input on performance evaluations; monitoring the quality of subordinate staff performance and training staff on work methods.
Participates in the maintenance of large purchasing contracts. Identifies, processes and disposes of obsolete parts, following established guidelines.
Processes a variety of paperwork including packing lists, invoices and other related records.
Enters and maintains computerized inventory management database files; prepares related reports from records.
Maintains fuel inventory data which includes reading pumps; preparing tank inventory reports; processing fuel invoices; entering data into applicable applications; polling transactions; correcting rejected transactions; balancing and printing variance data; entering fuel variances into applicable applications; forwarding balances to appropriate individuals and/or performing other related activities.
Procures inventory, facility and vehicle maintenance supplies.
Places orders with vendors; tracks orders; receives and verifies accuracy of vendor packing lists; restocks shelves with incoming inventory and contacts and resolves inconsistencies with vendors.
Maintains warehouse organization of applicable inventory items and facilitates changes to improve ease and efficiency of parts locating; receives and disburses inventory items; prepares for physical inventory and cycle counts.
Prepares vendor returns; ensures proper credits are applied by vendors.
Reviews and updates work orders, checking for accuracy of inventory parts required for the work to be completed.
Prepares purchase orders for payment; verifies product, prices and quantity for all inventory, supplies and other applicable items to ensure timely payment.
Monitors inventory on hand; prepares purchase order requisitions and checks materials for proper quantity and records and files information using computerized and manual inventory control systems.
Compiles and prepares a variety of reports related to inventory activities and operations in the assigned area of responsibility.
Cleans warehouse and organizes inventory stock, tools, equipment, facility and office supplies.
Performs minor repairs on tools and equipment utilized to perform duties.
Responds to requests for information from internal staff, the general public, external entities and/or other applicable individuals regarding assigned area of responsibility. Picks up and delivers a variety of items to various City locations, job sites and/or vendors.
Receives, accepts and unpacks incoming materials and supplies; checks delivery receipts against the purchase order and places incoming supplies and materials in assigned locations.
Maintains and updates City vehicle inventory records; may requisition and receive all City vehicles.
Initiates a variety of accounts payable and accounts receivable documents which includes initiating requisitions, warrant vouchers, partial pay vouchers and purchasing releases; receiving monies from external agencies and monitoring the crediting of funds into correct accounts; processing invoices and performing other related activities.
Programs fuel chip keys for City vehicles; locks out fuel keys on City surplus car listings; monitoring fuel keys in database and performing related activities.
Orders fuel for delivery to fuel stations, ensuring adequate inventory and supply at all times.
Responds to requests for information from employees regarding fuel chip key problems, emergency response fueling needs and/or other related issues.
Registers City vehicles with the County; obtains tags and forwards to appropriate internal personnel. Gathers information for applicable audits.
Ensures aesthetic appearance of fuel station sites. Monitors security cameras at fuel stations.
Participates in a variety of miscellaneous activities to ensure efficient and effective departmental operations which may include creating a variety of letters, forms and spreadsheets; maintaining employee records; setting up interviews; answering phones and transmitting messages and performing other related activities.
Processes and monitors billings for fuel transactions and work orders; prepares related reports and disseminates to appropriate internal departments and/or external agencies.
Trains employees on the utilization of the automated fleet management system.
Supervise lower level inventory and administrative support staff to include prioritizing and assigning work: conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment and making hiring, termination and disciplinary recommendations.
Verify the accuracy of funds that accompany daily deposits from all departmental locations and prepare documentation for the purpose of reporting to the Treasurer and Finance Department. Coordinates and participates in the procurement and purchase of department-specific resources, to include equipment, materials, services and supplies to ensure effective and efficient division operations.
Supervise departments warehousing operations, as well as analyze problems; recommend and implement solutions; prepare, monitor and maintain records involved in the receipt, storage, maintenance and issuance of department specific resources, supplies, materials and equipment; and ensure the availability of materials and perform other related activities.
Prepare and process documents for the purpose of payment for department specific resources, equipment, materials, supplies and services performed.
Use an asset management system to track department specific resources, materials, equipment labor and additional information’; captures and enters various data into the database using various technologies and documents within the system any modifications, additions and maintenance activities.
Compiles, reviews and analyzes data, prepares reports, maps and materials to summarize operational activities and assist management using various software systems and other applicable resources.
Solicits bids from vendors and contractors including the preparation of specifications; motors and evaluates contractor and vendor performance.
Performs a variety of research, makes applicable calculations and prepares a variety of administrative and statistical reports related to inventory control issues; maintains related records and reports, and retention schedules.
Assist with budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures.
Prepares specifications for applicable department specific resources, inventory, materials, equipment and supply requirements; monitors contract requirements to ensure compliance with applicable specifications.
Compiles and prepares a variety of information related to inventory operations, activities, department specific resources and financial transactions.
Participates in a variety of non-routine, specialized projects and research activities in support of division operations.
Serves as the liaison with other City Departments in the fulfillment of job duties.