Order Processor

State of Maine•Augusta, ME

2d•Onsite

About The Position

The Maine Health and Environmental Testing Laboratory (HETL) Finance Team is looking for an Inventory & Property Associate I to complete ordering of supplies and tracking for laboratorians and processing of inventory in a precise manner. The HETL provides and oversees analytical testing of clinical, environmental, and forensic specimens/samples/evidence to provide surveillance data to monitor public and environmental health. The collected data is used to make policy decisions and emergency corrective actions statewide. As a key member of the HETL Finance team, your core responsibilities will include: Sort and match packing slips and invoices verifying and reconciling against vendor statements Entry of capital equipment into databases Answer inquiries from vendors regarding account balances Create computerized requisitions, purchase orders and delivery orders upon request Oversee and maintain a computerized inventory control system Type routine business documents as form letters and/or memos Collaborate with management to complete necessary projects Work independently on delegated tasks Identify inaccuracies in vendor database Maintain organizational-wide supply request spreadsheet Fulfilling necessary supply requests Provide support regarding HETL orders to laboratorians Facilitate the proper distribution of samples within the laboratory

Requirements

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles to perform complex work in conducting inventory operations for a warehouse or stockroom and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities and schedules.
All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Nice To Haves

Strong attention to detail
Strong organizational, analytical, mathematical skills
Knowledge inventory management techniques
Computer skills, Microsoft Office software and database entry

Responsibilities

Sort and match packing slips and invoices verifying and reconciling against vendor statements
Entry of capital equipment into databases
Answer inquiries from vendors regarding account balances
Create computerized requisitions, purchase orders and delivery orders upon request
Oversee and maintain a computerized inventory control system
Type routine business documents as form letters and/or memos
Collaborate with management to complete necessary projects
Work independently on delegated tasks
Identify inaccuracies in vendor database
Maintain organizational-wide supply request spreadsheet
Fulfilling necessary supply requests
Provide support regarding HETL orders to laboratorians
Facilitate the proper distribution of samples within the laboratory

Benefits

13 paid holidays
3+ weeks of vacation leave annually
12 days of sick leave per year
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value)
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value)
Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.