Inventory Manager

Planned Parenthood Association of Utah • Salt Lake City, UT

13d • $65,000 - $70,000 • Hybrid

About The Position

PPAU is seeking a full-time (40 hours/week) Inventory Manager to oversee organization-wide procurement, supply chain operations, and inventory controls for clinical and administrative supplies. Serving as the primary administrator of the Hybrent system, this role manages the tracking and distribution of medical supplies and pharmaceuticals, partnering with the Pharmacist-in-Charge to ensure 340B and regulatory compliance. The Inventory Manager will develop SOPs, conduct site audits, train staff, and optimize supply efficiencies in alignment with PPAU’s mission and operational standards. We are committed to building an inclusive workplace that values diversity and inclusion and reflects the diversity of our communities and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply.

Requirements

• 3–5 years in inventory management or supply chain logistics (medical/healthcare environment strongly preferred).
• Proficiency with inventory software (Hybrent preferred) and electronic health records (EPIC preferred).
• Advanced Excel skills for data tracking are required.
• Familiarity with healthcare purchasing, standard operating procedures (SOPs), and regulatory compliance (like 340B and pharmaceutical tracking).
• Strong problem-solving skills to manage data, analyze purchasing trends, and resolve inventory discrepancies.
• Ability to travel up to 50% of the time to local PPAU clinics for site visits and deliveries; requires a valid driver’s license and reliable transportation.
• Annual influenza vaccination and a deep, demonstrated commitment to the mission and philosophy of Planned Parenthood.

Nice To Haves

• A Bachelor’s degree in a related field or equivalent experience is preferred.

Responsibilities

• Serve as the primary administrator for the Hybrent inventory system, ensuring accurate records, catalog maintenance, and user access.
• Manage organization-wide ordering, receiving, and distribution of supplies; build vendor relationships to align purchasing with negotiated contracts and budgets.
• Lead inventory planning to prevent shortages, reduce waste, and continuously update standard operating procedures (SOPs).
• Partner with the Pharmacist-in-Charge (PIC) to support drug ordering, tracking, and compliance (including 340B Program requirements).
• Maintain drug data across EPIC and Hybrent, submitting support tickets (e.g., to BetterHealth) to update NDCs as needed.
• Assist the PIC and Nursing Director with monthly controlled substance audits and electronic DEA ordering (CII–CV), maintaining strict compliance and separation of duties.
• Conduct regular health center visits to audit inventory accuracy, storage conditions, and temperature/security logs.
• Guide managers through physical inventory counts, review and approve Hybrent orders, and personally coordinate or deliver supplies when needed.
• Complete monthly financial inventory reports, analyze purchasing trends, and identify cost-saving product alternatives.
• Support month-end closeout reporting and detailed 340B invoice reconciliation.
• Train staff on inventory best practices, Hybrent usage, and ordering processes to promote consistency across all clinics.
• Partner with Finance, Compliance, Facilities, and IT to resolve supply chain bottlenecks.
• Maintain strict confidentiality (HIPAA) and represent PPAU’s mission and commitment to equitable care in all interactions.

Benefits

• Affordable medical and dental benefits, including family coverage and employer premium sharing.
• Voluntary Vision, Pet Insurance, Accident & Identity Protection benefits
• Company paid $150k basic life insurance.
• Company paid short-term and long-term disability coverage.
• 403(b) and Roth plan with 4% employer match.
• Generous PTO
• 13 paid holidays, including a float holiday and a birthday holiday.
• Free subscription to CALM App.
• 8 weeks 100% paid parental leave after one year of service
• Unlimited access to the EAP (Employee Assistants Plan)
• A caring and empowering workplace culture!
• Option to purchase critical illness insurance and additional life insurance including spouse and child.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree