Inventory Manager
About The Position
Wilde Toyota is seeking a detail-driven, organized, and highly accountable Inventory Manager to join their Parts and Service team. This role is crucial for managing inventory operations, including control, purchasing, accounting support, and parts processes, ensuring the efficient operation of the dealership. The Inventory Manager will act as a key liaison between various departments, vendors, technicians, and customers, requiring strong attention to detail, numerical confidence, a sense of urgency, and the ability to manage multiple tasks accurately. Automotive parts knowledge and inventory management experience are highly valued.
Requirements
- 1–3 years of inventory management, purchasing, parts, accounting support, or related experience
- Proficiency in Excel
- Strong attention to detail and accuracy
- Confidence working with numbers, invoices, payments, inventory counts, and reconciliations
- Basic understanding of accounting principles
- Strong communication and follow-up skills
- Ability to manage deadlines and prioritize in a fast-paced environment
- Sense of urgency and strong problem-solving ability
- Professional, team-focused attitude
- Commitment to maintaining organized, accurate, and reliable processes
Nice To Haves
- Automotive parts knowledge strongly preferred
- Experience with DealerVu, Kimoby, or similar dealership/parts systems preferred
Responsibilities
- Manage inventory control processes, including daily cycle counts, inventory adjustments, and annual inventory preparation
- Support receivables for the Parts and Service departments
- Maintain repair orders and help coordinate workflow by assigning work to technicians in a fair and efficient manner
- Pick parts and deliver them to technician workbenches
- Return unused or unneeded parts from the shop back into inventory
- Notify customers regarding the status of parts orders
- Serve as the point of contact for DealerVu, including uploading packing slips and invoices
- Ensure invoices are posted accurately and accounts are closed properly for accounting
- Support timely vendor payments and customer payment collection
- Manage e-commerce sales through third-party applications such as Kimoby
- Manage shop supplies for technicians and the Service Department, including ordering supplies, maintaining SDS documentation, tracking inventory, and ensuring supplies are charged appropriately
- Submit P&A and General Merchandise warranty claims
- Submit RMAs for P&A, General Merchandise, and Service PDIs
- Post RMA credits, warranty credits, and additional credits received
- Manage core charges and ensure credits are properly reversed and received
- Train staff on warranty claim procedures and proper process compliance
- Maintain and clean up purchase orders in DealerVu
- Complete routine clean up of parts invoices
- Reconcile and record monthly data through completion of the Parts Workbook for accounting
- Maintain confidentiality of customer, company, and financial information
- Build positive working relationships with team members, technicians, management, vendors, and customers
- Support the Parts Manager and department leadership with additional duties as needed
- Follow company and department policies, procedures, and standards
Benefits
- Opportunity to grow with one of the largest automotive retail groups in the country
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
