Sheriff's Inventory Management Assistant I/II/III

Ventura County • Ventura, CA

3d • Onsite

About The Position

The County of Ventura Sheriff's Office has immediate openings for Inventory Management Assistants at the Todd Road Jail Facility in Santa Paula. These positions are responsible for inventory management and delivery of inmate commissary supplies for use in all detention facilities. The successful applicant requires the working ability to perform repetitive work in a jail setting according to established procedures; be detail oriented and maintain accurate records; have basic keyboard and computer knowledge; establish and maintain cooperative working relationships with coworkers, vendors and users; work efficiently and effectively under pressure, and be adaptable to shifting priorities; stand for three (3) hours at a time and push a heavy rolling cart throughout the detention facilities. Hours of work may vary depending on assignment and may include evenings and weekends. Throughout employment, the incumbent may be assigned to perform work in any or all of the jail facilities located throughout Ventura County. Inventory Management Assistant I is the entry-level classification in this series. Incumbents perform limited inventory management support tasks associated with a few functional areas. At the journey level, Inventory Management Assistant II, incumbents perform complex and varied inventory management duties in support of multiple functional areas of a large central supply/warehouse unit or all operations of a small storeroom with a limited range of stock items. At the advanced journey level, Inventory Management Assistant III, incumbents are responsible for coordinating the daily operation of a small storeroom or may serve as a lead person in a large, centralized supply/warehouse unit with considerable latitude to plan, organize, and assign work within the unit.

Requirements

• Some (I, II) to considerable (III) experience in inventory control, storekeeping, or warehousing, which has led to the acquisition of the required knowledge, skills and abilities.
• Inventory Management Assistant I: Any combination of education, training or experience equivalent to one (1) year of clerical experience OR six (6) months experience as a Clerical Trainee for the County of Ventura.
• Inventory Management Assistant II: Any combination of education, training or experience equivalent to one (1) year of clerical experience plus one (1) year experience of inventory control, storekeeping, or warehousing; OR six (6) months experience as an Inventory Management Assistant I for the County of Ventura.
• Inventory Management Assistant III: Any combination of education, training or experience equivalent to one (1) year of clerical experience plus two years of experience in inventory control, storekeeping, warehousing; OR one (1) year of experience as an Inventory Management Assistant II for the County of Ventura.
• Must possess and maintain a valid California driver license.
• Must be willing and able to lift/carry/move items weighing up to 75 pounds with assistance.
• Must be willing and able to stand for long periods of time on a concrete floor.
• Must be willing and able to have direct and indirect exposure to inmates and inmate workers and move through secure jail facilities in the performance of your duties.
• Basic computer keyboard and functions.
• Basic storeroom methods and procedures including those of the Commissary.
• Packaging methods and procedures.
• Safety rules and regulations in the operation of equipment and vehicles.
• Skilled in the use of computer software applications, including Microsoft Office products, VCIJIS, and other computerized inventory management systems used to track, maintain, and reconcile inventory records.
• Ability to read and use manufacturer's catalogs and parts lists.
• Ability to systematically arrange similar kinds of stock and/or property into groups or categories according to established criteria.
• Ability to perform repetitive work according to set procedures, sequence and pace.
• Ability to maintain accurate inventory and storekeeping records.
• Ability to lift, move, sort and carry items weighing up 50 to 75 pounds.
• Ability to operate materials handling and safety equipment.
• Ability to write clear and concise reports.
• Ability to plan, schedule and coordinate the work of others (Inventory Management Assistant III only).
• Ability to establish and maintain cooperative working relationships with coworkers, vendors and users.

Nice To Haves

• Some (I, II) to considerable (III) experience in inventory control, storekeeping, or warehousing.
• Some to thorough knowledge (depending on level in the series) of the grades, uses and characteristics of inventory management principles and practices; supplies, equipment and parts required in support of the organization's operation.

Responsibilities

• Performs manual and clerical work required for the operation of the Sheriff’s Inmate commissary, including receiving, transporting, stocking, issuing, inventorying, assembling, packaging, and record-keeping.
• Performs various office tasks such as data entry, document retrieval, records maintenance, copying and scanning, filing (primarily numeric), and answering phones.
• Uses computer and software applications, such as inventory management systems as well as Microsoft Word.
• Transports large carts loaded with Commissary products.
• Drives a box truck and operate other transport equipment such as a pallet jack.
• Receives items by reviewing documents to ensure the quantity and quality of items received meet the specification of items ordered.
• Labels and stores items by following methods appropriate for each type of item in order to prevent damage/spoilage and to provide easy accessibility to item.
• Maintains a clean working area/warehouse.
• Maintains inventory records by accurately entering, updating, and retrieving data, and process inmate kites in compliance with departmental policies and procedures.
• May repair or perform minor maintenance on warehouse equipment by replacing broken or missing parts or sending equipment to an outside vendor for repairs or maintenance.
• Plans, organizes and assigns work of lower-level Inventory Management Assistants in a shift (Inventory Management Assistant III only).
• Provides training and feedback to assist the employee in learning the most effective method for completing assignments (Inventory Management Assistant III only).
• Trains/directs inmate workers as needed on Commissary procedures (Inventory Management Assistant III only).
• Serves as a resource person for the unit in answering questions or resolving problems associated with the vendors and users (Inventory Management Assistant III only).
• Provides oral and written reports to supervisors and management by researching and compiling requested information (Inventory Management Assistant III only).
• Maintains control records for a wide variety of property, equipment, or expendable supplies (Inventory Management Assistant III only).
• May update price lists, catalogs or inventory control master files by adding, deleting or revising entries to present the most recent information regarding the products (Inventory Management Assistant III only).
• May determine the types and level of inventory necessary to support ongoing operational requirements (Inventory Management Assistant III only).
• References catalogs for information on specific parts, items and substitutions (Inventory Management Assistant III only).
• Locates and contacts local and out-of-state vendors and County Purchasing Office to obtain parts, equipment and supplies at the lowest cost and on required delivery dates (Inventory Management Assistant III only).

Benefits

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive - Some positions may be eligible for bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. To qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency examination.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans - You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental, and vision care expenses.
• Pension Plan - Participation in the County's defined benefit pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree