Inventory & Logistics Associate

Cradles To Crayons•Philadelphia, PA

7d•Onsite

About The Position

Cradles to Crayons (C2C) provides children living in homeless or low-income situations with essential items like clothing, shoes, diapers, and school supplies, free of charge. The organization aims to ensure all children have the essentials they need to thrive. C2C addresses Clothing Insecurity, a significant issue affecting children's development and school attendance. The organization operates through in-person engagement at Giving Factory warehouses, where volunteers sort and package donations, and through advocacy and awareness campaigns. Cradles to Crayons has a budget of $19M for FY27 and a staff of approximately 100. The Inventory & Logistics Associate supports the operational efficiency, safety, and needs of the Philadelphia Giving Factory, manages vendor and waste recipient relations, and works with the Manager of Production Planning & Volunteer Engagement to ensure effective volunteer engagement. This role also provides logistical support to the Community Engagement team, including driving, supply purchasing, and tracking for offsite events. The position is 40 hours per week, typically Monday through Friday, with occasional weekend and evening hours.

Requirements

2-3 years of experience in a warehouse setting and/or inventory management is required.
Read, speak, and write fluent English, with good verbal skills.
Proficiency with Outlook, Word, and Excel and ability to perform basic math functions.
Demonstrated excellence in organization, attention to detail, ability to follow detailed instructions, and be creative with problem solving.
Candidates must also be physically capable of walking up and down stairs, standing for long periods of time, and bending, reaching, pushing, pulling and lifting up to 80 lbs.
Ability to use a pallet jack in a safe manner.
Valid driver’s license required and a clean driving record.
Ability to drive a 15 ft. box truck or transit van.
Minimum of one year of experience in a nonprofit setting and/or program management is required.
Exemplary organizational and project management skills, attention to detail, and ability to manage multiple projects simultaneously is required.
Strong written and verbal communication skills are critical.
Technological interest and savvy (including Word, Excel, and database management) required.
BA/BS degree and proven track-record of performance required.
Ability to work evening and weekend hours is required.
Candidates must also be physically capable of walking up and down stairs, standing for long periods of time, and bending, reaching, pushing, pulling and lifting up to 50 lbs.

Nice To Haves

Have use of a personal car for off-site events preferred.

Responsibilities

Model and lead a positive “One Cradles” culture, underpinned by Cradles’ Cultural Values and related behaviors.
Coordinate warehouse infrastructure needs (lighting, shelving, safety equipment) with the Senior Director of Operations.
Ensure all equipment is serviced, maintained, and operated safely, with up-to-date staff training where appropriate.
Prepare and submit timely warehouse supply order(s) to the Senior Director of Operations to maintain stock levels for continuous operations.
Organize and restock supply shelves.
Maintain internal and external warehouse presentations, cleanliness, and safety, reporting maintenance needs.
Cultivate and maintain relationships with vendors and manage logistics (waste management, pest control, product procurement).
Proactively inform the Partner Relations and Community Engagement teams of specific product shortages and/or overages.
Support the overall team with warehouse preparation needed for volunteer management and special events in and outside of the Giving Factory.
Provide transportation support as needed, not exceeding 25% of the work week.
Prepare and plan for anticipated dock traffic and product inflow each day, updating the Master Operations Calendar.
Receive, inventory, and safely store all deliveries and shipments.
Verify shipping invoices and packing labels for product count accuracy.
Report any order discrepancies to Senior Director of Operations.
Assist in preparing and loading products for outgoing deliveries.
Optimize warehouse setup for volunteer productivity.
Perform the duties needed to run the General Sort, Clothing Sort, Sizing, Outfits, Books, Shoes, SUP, as needed.
Act in the best interest of volunteers and help volunteers to achieve the best possible end product.
Other duties as assigned.