Inventory Finance Dealer Documentation Specialist

Mitsubishi HC Capital America Inc • Edina, MN

16d • $65,500 - $78,000 • Onsite

About The Position

The Dealer Documentation Specialist delivers a best-in-class experience by managing the documentation and administrative activities associated with dealer inventory lines of credit. This role is responsible for gathering information, preparing and reviewing documentation, maintaining system records, and supporting timely account activation and funding. The incumbent must understand, abide and uphold the system of internal controls related to the essential duties and responsibilities of the position.

Requirements

• Minimum of 2 years of related experience within a financial institution or commercial lending environment.
• Prior experience in preparing UCC filing statements and knowledge of the perfection process
• Prior experience in drafting legal documentation and the various requirements that may vary by state or by organizational structure.
• Highly organized, detail-oriented self-starter with the ability to work independently and effectively manage multiple priorities.
• Strong technical proficiency in Microsoft Office applications and business systems, including Word, Excel, Solifi, and OnBase.
• Ability to deliver accurate, timely results while maintaining a strong customer service focus.
• Excellent verbal and written communication skills with the ability to collaborate across multiple departments.

Nice To Haves

• College degree or equivalent experience preferred
• Experience preparing or reviewing commercial loan documentation strongly preferred.

Responsibilities

• Prepare Vendor Program Agreements (VPAs) and related documentation in accordance with credit approvals and proposal terms.
• Generate and distribute dealer line of credit documentation packages consistent with approved credit terms. These may include Floorplan and Security Agreements, Personal and Corporate Guaranty’s as well as Approval, Decline and Program Letters. Follow up to ensure timely execution and receipt of required documents, coordinating with Sales Development Representatives as needed.
• Prepare, file, and update UCC Filings
• Draft and complete activation checklists for new dealer lines and approved line increases. Verify system setup, review credit approvals, executed documentation, and BTA requirements are aligned and accurate.
• Deliver exceptional service to manufacturer and dealer partners. Coordinate with Operations, Risk, Accounting, and Sales teams to ensure timely activation of new lines and provide status updates, reporting, and process improvement recommendations.
• Review daily funding activity for accuracy, initiate fund disbursements, and distribute related reports.
• Verify wire information obtained by the Inventory Finance team to prevent fraud
• Set up and maintain dealer and supplier information in the System
• Draft payoff letters, intercreditor agreements and default letters, as required. If documents need to be negotiated, work with Senior Leadership
• Support SOX audits and walkthroughs by providing complete and accurate documentation to internal and external auditors.
• Assist with Operational Excellence Projects as assigned
• All other duties as assigned

Benefits

• Medical, Dental, and vision plans
• 401(k) and matching
• Paid Time Off
• Company Paid Life Insurance
• Employee Assistance Program
• Training and Development Opportunities
• Employee Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree