Inventory Coordinator

Public Health Ontario•Toronto, ON

2d•CA$31 - CA$35•Onsite

About The Position

The Inventory Coordinator will provide coordination and support for the Inventory Management project and new Inventory System. This includes managing user access, data migration, intake processes, reconciliation, analytics, reporting, troubleshooting, training coordination, and project support for inventory modernization and continuous improvement initiatives. The role also supports inventory management services such as ordering, storing, pick and pack activities, shipping, receiving, and management of raw materials, components, and finished products, as well as warehousing and processing of items.

Requirements

Knowledge of inventory management principles, stock control, data reconciliation, item master data, inventory workflows, and the relationship between Sage, Maestro, Procurement, Logistics, and Finance processes.
Knowledge of PHO stock keeping procedures and practices to process, maintain, and ship supplies and to maintain the stockroom.
Knowledge of supply tracking and inventory control including the use of relevant data systems (Maestro and Sage Accpac).
Ability to review inventory records, identify data gaps or discrepancies, support stock monitoring, and recommend improvements to inventory controls, procedures, and reporting.
Experience supporting project activities such as tracking actions, documenting decisions, coordinating timelines, preparing status updates, and following up with stakeholders.
Ability to support project implementation activities including testing, documentation, training coordination, change management, issue logs, and process transition planning.
Proficiency using inventory, database, reporting, and Microsoft Office tools, including Excel, SharePoint, Teams, and system upload templates.
Ability to coordinate system access, role/location changes, intake forms, data uploads, troubleshooting requests, and user support for the Maestro Inventory System.
Analytics Skills: Ability to prepare reconciliations, reports, dashboards, summaries, and data analyses to support decision-making, process improvement, and leadership updates.
Communication: Strong written, oral, and interpersonal skills to work with Inventory, Procurement, Logistics, Finance, IT, end users, and project stakeholders.
Post-secondary education – college or university.
2 years of experience in supply chain coordination/inventory control/production planning/purchasing.
Proficiency in Microsoft Office Suite & PC applications, including MS Word, Excel, Access, Visio, PowerPoint, and SharePoint.
Regular requirement to use a computer, review detailed inventory and system information, prepare reports, and maintain attention to accuracy for extended periods.
Frequent requirement to coordinate multiple requests, review documentation, communicate with stakeholders, and respond to changing project or operational priorities.
Occasional requirement to visit inventory, warehouse, or laboratory areas to support process review, testing, documentation, training, or stakeholder follow-up.
Frequent requirement to bend, stretch, handle and lift various stock which may result in strain or risk of injury.
Regular requirement to work in a warehouse or inventory storage setting where there are moving objects and vehicles which may result in risk or injury.
Good physical condition to lift up to 50 pounds on a consistent basis.
Works primarily in an office, system, and project-support environment with regular use of computer applications, inventory systems, shared documents, email, Teams, and SharePoint.
May occasionally work with or visit inventory, warehouse, laboratory, or operational areas to support process review, testing, documentation, training, stakeholder follow-up, or issue resolution.
Works in a warehouse setting within a laboratory facility where there is frequent potential for exposure to hazardous materials.
Frequent requirement to work within established timelines and in some cases rush deadlines for the transport of goods.

Nice To Haves

CPIM, SCMP, CPSM, or related designation preferred.
Biosafety knowledge and experience.

Responsibilities

Receives, unpacks, counts, tracks, and checks incoming laboratory and other supplies, ensuring goods are stored or delivered as per specifications and completing related paperwork.
Matches goods received against packing slips, enters goods received into the computer system, matches against applicable purchase orders, and advises Procurement staff of discrepancies for resolution.
Maintains various documents, including records of received goods, as per retention policy.
Prints picking slips, prepares packaging, picks, packs, and ships goods against requisitions.
Identifies and coordinates the return of damaged or spoiled/expired goods to suppliers, completing appropriate documentation and coordinating transportation.
Ensures solvents and acids are properly stored, secured, and delivered according to established safety procedures.
Coordinates Maestro Inventory System access requests, including account setup, role/access changes, and location assignment updates.
Supports data migration from Sage to the Maestro Inventory System by running reports, filtering data, preparing upload templates, and coordinating data uploads.
Manages intake processes for Maestro user access and inventory data changes, including SharePoint forms, tracking, triage, and follow-up with stakeholders.
Maintains and monitors the Inventory inbox for Maestro troubleshooting, questions, training requests, and issue escalation.
Prepares regular reconciliations between Sage and Maestro, identifying variances, documenting findings, and coordinating resolution of data discrepancies.
Develops inventory analytics, reports, dashboards, and summaries to support decision-making, stock monitoring, process improvement, and leadership updates.
Provides project coordination and administrative support for Maestro implementation, inventory modernization, policy/procedure updates, testing, documentation, and change management activities.
Reviews existing inventory processes, policies, and procedures and provides recommendations to improve data quality, workflow efficiency, controls, and user adoption.
Coordinates with Inventory, Lab Operations, Procurement, Logistics, Finance, IT, and end users to support system readiness, training, communications, and issue resolution.
Performs other inventory coordination, analytics, reporting, and project support duties as assigned.