Temporary - Inventory Control Specialist ll - EMS

City of Austin

14d•$23 - $25•Onsite

About The Position

EMS Supply is responsible for the secure storage, maintenance, inventory control, and distribution of medical equipment, supplies, and pharmaceuticals used by EMS personnel and ambulances throughout Austin-Travis County. The Inventory Control Specialist II primarily operates a 24-foot box truck to distribute medical supplies to more than 42 EMS medic stations, maintains accurate station and truck inventory records, and reconciles transactions in the inventory management system. The role also supports warehouse operations, including inventory management, receiving and issuing supplies, maintaining stock levels, and tracking lot numbers and other inventory controls. The position performs warehouse and inventory-management duties, including receiving, shipping, inspecting, and verifying items; documenting purchases and inventory transactions; preparing shipments; supporting purchasing and invoice processing; resolving discrepancies; maintaining and forecasting inventory; and identifying excess or obsolete stock. It may involve operating pallet lifts and/or forklifts, and replacing or repairing damaged or obsolete items using appropriate tools and internal guidelines. The role requires prior warehouse or inventory-control experience, attention to detail, sound judgment, organizational and problem-solving skills, and the ability to work independently with limited supervision. The specialist provides reliable customer service to EMS personnel and other internal customers and must adapt to changing operational priorities while maintaining safety, inventory-control, and service standards. The position includes shift work, on-call assignments, overtime as needed, holiday work, and participation in emergency response operations. It is designated as an Essential Employee position and may require schedule changes, callback, or work at a City-designated site during extraordinary situations or emergencies.

Requirements

High school graduation or equivalent, plus three years of experience in a warehouse or inventory-control related field; education may substitute for up to two years of experience.
Knowledge of fundamental inventory-control procedures and systems.
Knowledge of office and administrative practices related to purchasing.
Oral and written communication skills.
Record-keeping skills and ability to perform detailed work.
Data-analysis and problem-solving skills.
Proficiency using computers and related software applications.
Ability to handle multiple tasks and prioritize work.
Ability to use equipment such as pallet lifts and/or forklifts.
Ability to perform detailed work accurately and in an organized manner.
Ability to establish and maintain good working relationships with City employees and the public.
Ability to work overtime, participate in on-call assignments, and respond to declared City or departmental emergencies as required.
Valid Texas Class C driver's license, or ability to acquire one by the hire date; external new hires must meet the City of Austin Driver Record Evaluation requirements.
Legally mandated training must be completed within one year of employment if required for the position.

Nice To Haves

Proficiency operating computerized inventory-management systems, including Operative IQ, Maximo, or comparable enterprise applications.
Experience operating forklifts and pallet jacks safely and effectively in a warehouse environment and in accordance with safety procedures and operational standards.
Experience safely and effectively operating a 24-foot box truck in a commercial, warehouse, distribution, or similar operational environment, consistent with applicable regulations and departmental procedures.
Ability to lift 40 pounds.

Responsibilities

Operate a 24-foot box truck to distribute medical supplies to more than 42 EMS medic stations throughout Austin-Travis County.
Maintain accurate inventory records for assigned EMS stations and reconcile inventory levels on the supply truck in the inventory management system.
Receive, ship, inspect, and verify items; compare counts and measurements with purchase orders and packing lists; resolve discrepancies and track delayed orders.
Document purchased, received, issued, and shipped goods and services, including item identifiers and transport information, and provide stakeholders with status updates about variances.
Prepare items for safe delivery and determine economical and efficient shipping methods.
Complete purchase requests by verifying inventory and specifications, preparing requisitions, entering purchase orders, quotes, and service requests, expediting deliveries, and assisting with invoice processing.
Replace or repair damaged or obsolete items using appropriate tools and internal guidelines.
Resolve receiving discrepancies by identifying damage, shortages, and quantities; placing materials in inventory; coordinating adjustments; correcting shortages; and obtaining credits.
Monitor inventory levels and replenishment lead times, anticipate needs, update forecasts and minimum/maximum stock levels, and conduct periodic cycle counts and inventories.
Identify idle, excess, and obsolete stock and coordinate its disposition as directed.
Support warehouse and inventory operations by providing on-the-job training, troubleshooting receiving and shipping issues, and liaising with purchasing, vendors, and staff to resolve operational issues.
Operate equipment such as pallet lifts and/or forklifts.
Participate in on-call assignments, shift work, overtime as needed, holiday work, and emergency response operations as directed.