Inventory Control & Receiving Manager

Midwest Cards•Columbus, OH

8h•Onsite

About The Position

Owns all inbound inventory from purchase order creation through receipt validation, vendor discrepancy resolution, inventory placement, warehouse organization, and inventory control. This role ensures inventory is accurately received, documented, stored, and reconciled — catching issues before Operations, Purchasing, or Accounting find them after the fact. Not responsible for daily order fulfillment, except in emergencies. Success is measured by inventory accuracy, vendor accountability, warehouse organization, and operational control — not packages shipped. This role is the first line of defense against inventory errors, vendor discrepancies, and warehouse inefficiencies.

Requirements

Warehouse or inventory control experience, ideally with high-SKU or high-value goods
Sharp attention to detail and comfort owning vendor accountability conversations
Organized and proactive — plans ahead rather than reacts
Trustworthy with high-value inventory and chain-of-custody controls

Nice To Haves

NetSuite, RF-SMART, or comparable WMS/ERP experience a plus

Responsibilities

Review expected receipts and open POs daily; monitor allocation reports and delayed shipments
Coordinate receiving schedules and prep storage locations before arrival
Match shipments to POs; validate quantities; identify shortages/overages and damages
Complete Item Receipts in NetSuite; monitor aging POs and open discrepancies
Monitor pre-shipment allocations, split shipments, and vendor confirmations
Reconcile receipts against POs and vendor docs; escalate shortages/overages to vendors within 24 hours
Own discrepancy investigations (missing pallets, short/partial shipments, wrong product, damage) until resolved
Hold undocumented inventory; loop in Purchasing/Product/Operations to identify origin
No sale of inventory until properly documented and approved
Validate case quantities and packaging configs against PO expectations; escalate UOM errors
Confirm freight against expected receipts; support Accounting/Purchasing; escalate freight discrepancies
Move toward verifying freight receipts before vendor payment whenever possible
Receive and validate returned inventory; coordinate disposition with Operations
Manage bin assignments, zone utilization, and warehouse maps
Plan storage for incoming inventory and lead relocation projects
Assign inventory destinations; manage staging areas; oversee putaway completion
Execute bin transfers proactively to free up capacity
Conduct bin audits; investigate discrepancies; manage exception reporting
Co-own RF-SMART receiving workflows, scan validation, and bin-directed putaway
Drive testing and adoption of new warehouse technology
Monitor received-not-billed and billed-not-received inventory; review vendor prepayments
Resolve PO/receipt discrepancies before month-end close