Inventory Control & Invoice Processor

Case Paper Co•Philadelphia, PA

3d•Onsite

About The Position

Responsible for the end-to-end transactional workflow supporting receiving documentation, inventory entry, manifest control, invoice and PO reconciliation, document filing, special inventory transactions, and month-end reconciliation. This role requires strong attention to detail, numerical accuracy, investigative follow-through, and coordination across Receiving, Purchasing, Finance, Inventory, and Operations.

Requirements

Advanced attention to detail with strong reconciliation, data-entry, and numerical skills.
Ability to compare supporting documents, identify discrepancies, and resolve exceptions before processing or approval.
Comfort working in AS400/ERP systems, DocuWare, Excel, and document-based workflows.
Strong organization and filing/document-control discipline.
Prompt, professional communication and effective interdepartmental collaboration.
Self-starter with dependable, on-time attendance and ability to manage recurring daily and month-end deadlines.
Accuracy, timeliness, completeness, issue identification, and follow-through are core performance measures.

Responsibilities

Reconcile manifests and invoices daily, reviewing Docuware for mill invoices, balancing manifests against invoices, and ensuring freight charges are updated.
Approve and code invoices.
Match KeyRecs to receiver paperwork and manifests, filing appropriately after mill invoice approval.
Close all POs tied to manifests in a timely manner.
Pre-enter manifest inventory transactions before receipt/confirmation.
Confirm manifests against check-in information.
Maintain and update inventory spreads for accuracy.
Ensure receiving documents are complete, accurate, and retained.
Confirm Vital container receipt by maintaining a spreadsheet sent by the mill and responding as received.
Obtain handwritten BOL for presold inventory not entered/received, create a manifest and order based on the handwritten BOL, then ship for billing.
Process Charta: Enter Charta as customer-owned. When sold, remove from customer-owned and bill mill for product as N/C. Request PO from purchasing for stock, manifest, and make available. Advise stock is available.
File manifest packets as backup.
Ensure all manifests are reconciled by month-end.
Ensure all POs tied to manifests are closed by month-end.
Ensure all KeyRecs are matched and filed by month-end.
Resolve all open reconciliation variances by month-end.
Provide backup coverage during absences, workload peaks, and month-end through cross-training.