Inventory Control & Invoice Processor

Case Paper Co Inc•Philadelphia, PA

4d•$20 - $25•Onsite

About The Position

Responsible for the end-to-end transactional workflow supporting receiving documentation, inventory entry, manifest control, invoice and PO reconciliation, document filing, special inventory transactions, and month-end reconciliation. This role requires strong attention to detail, numerical accuracy, investigative follow-through, and coordination across Receiving, Purchasing, Finance, Inventory, and Operations.

Requirements

Advanced attention to detail with strong reconciliation, data-entry, and numerical skills.
Ability to compare supporting documents, identify discrepancies, and resolve exceptions before processing or approval.
Comfort working in AS400/ERP systems, DocuWare, Excel, and document-based workflows.
Strong organization and filing/document-control discipline.
Prompt, professional communication and effective interdepartmental collaboration.
Self-starter with dependable, on-time attendance and ability to manage recurring daily and month-end deadlines.
Accuracy, timeliness, completeness, issue identification, and follow-through are core performance measures.

Responsibilities

Reconcile manifests and invoices: Reconcile daily; Review Docuware for mill invoices, balance manifest against invoices and ensure freight charges are updated (including CP pick up frt charges). Approve and code invoice
Match KeyRecs to receiver paperwork and manifests: Match KeyRec to packing slip and manifest printout; file appropriately after mill invoice approval.
Close all POs tied to manifests: Close all POs tied to manifests in a timely manner.
Pre-enter manifest inventory transactions: Pre-enter manifest inventory transactions before receipt/confirmation.
Confirm manifests: Confirm manifests against check-in information.
Maintain and update inventory spreads: Maintain inventory spreads for accuracy.
Maintain oversight of receiving documentation: Ensure receiving documents are complete, accurate, and retained.
Confirm Vital container receipt: Confirm receipt of each container with copy of POD and signature. Maintain spreadsheet sent by mill and respond as received.
Obtain handwritten BOL for presold inventory not entered/received: Get handwritten BOL when presold inventory has not yet been entered or received. Create manifest, create the order based on hand written BOL then ship for billing to bill.
Charta Process: Charta comes in and entered as customer owned. When sold, remove from customer owned and bill mill for product as N/C. Request PO from purchasing for stock, mainefst and make available. EM CS to advise stock is available.
File manifest packets: File manifest packets as backup to Lisa.
Ensure all manifests are reconciled: All manifests must be fully reconciled by month end.
Ensure all POs are closed: All POs tied to manifests must be closed.
Ensure all KeyRecs are matched and filed: All KeyRecs must be matched and filed.
Resolve all open reconciliation variances: No open reconciliation variances at month end.
Both positions will be cross-trained to provide backup coverage during absences, workload peaks, and month-end. Each employee is expected to understand the upstream and downstream impact of assigned tasks and provide coverage for the companion role when needed.