Inventory Control Anly Sr

Baystate Health • Holyoke, MA

4d • Onsite

About The Position

The BH Sr. Inventory Control Analyst (ICA) performs a wide variety of functions related to managing inventory stock for all BH perpetual inventory locations. The incumbent maintains the data integrity for inventory master files by extracting data from the system and performing validation checks. Monitors all transactions related to inventory activity (i.e., RNI and MNR etc.). The Sr. ICA provides integral support to the Manager of Clinical Value Analysis and Nursing Leadership with respect to urgent product recalls and product substitution requirements. The incumbent provides support to all Supply Chain team members throughout BH to analyze inventory statistics in order to achieve the optimal inventory asset value. The incumbent leads the process of cycle counts, mid-year and year-end physical inventories, maintaining/filing documentation of inventory control transactions, and generating reports essential to supply chain operations. The BH Sr. Inventory Control Analyst reports directly to the BH Mgr. of Supply Chain Ops and MMIS and is a key contributor to the efficiency and effectiveness of the BH Supply Chain team.

Requirements

• 7 years experience in a healthcare environment
• Must be able to perform all functions of the Inventory Control Analyst position
• Must possess the ability to recognize, react to, and resolve urgent product issues that directly impact patient care
• Associates Degree

Nice To Haves

• Knowledge of medical supply and materials terminology
• Strong information technology skills with a working knowledge of Lawson, MS Word, Excel and Crystal Reporting

Responsibilities

• Perform a variety of supply chain functions including inventory analysis, creating replenishment orders to ensure product availability, and maintaining appropriate par level/dollar value of multiple inventories within BH.
• Partner with members of the Supply Chain Team and Service Line leadership to determine supply needs and achieve resolution of product availability issues.
• Collaborate with the Clinical Value Analysis Manager, Purchasing Agents, and Materials Managers and Coordinators on inventory product conversions. Ensure that proper inventory levels are achieved during the pre-conversion and post-conversion processes.
• Maintain the integrity of the information in the Inventory and Warehouse module within the Lawson Material Management Information System (MMIS). Use reporting tools to extract data for validation check points.
• Lead all physical inventories. Analyze and make decisions on obsolete and/or overstock inventory items. Ensure that all warehouse transactions are completed and sent to the general ledger.
• Work in partnership with the Coordinator of Document, Print & Mail on inventory forms management. Serve as a member of the Medical Records Forms Committee, participating in the establishment of rules and guidelines for forms management.
• Control and monitor inventory of stock in all warehouse locations. Establish efficient item indicators such as safety stock, reorder points and maximum stock levels by item to maximize investment ratio to operational supply needs.
• Assist MMIS Administrator with ad-hoc reporting, testing various applications and developing tools and documents for training purposes.
• Expedite overdue orders and inform service line customers of order / delivery status. Identify and procure alternate products during backorder situations.
• Provide immediate analysis upon receipt of medical device/product recall notification (FDA, vendors, manufacturers, etc.). Collaborate with Clinical Value Analysis, Nursing, Clinical Engineering, and other Baystate colleagues to resolve issues according to System Policy.
• Collect information to create reports, charts, graphs, and spreadsheets and complete special projects on a routine and ad hoc basis for departmental and internal BH customers. Author weekly Materials Newsletter in order to communicate inventory changes, deletions, recalls and substitutes to Baystate colleagues.
• Collaborate with the Warehouse Team Leaders to ensure accurate completion of weekly inventory cycle counts. Post inventory transactions to adjust inventory balances on hand.
• Work with warehouse and receiving department to resolve inventory related receiving issues. Work with BH colleagues and external vendors to return products for credit or replacement as necessary.
• Serve as member of Inventory Initiatives Committee, completing a timely ongoing review of data to achieve inventory management goals. Track inventory management initiatives, increase inventory turns and report results monthly.
• Resolve transaction discrepancies such as RNI, MNR and inventory valuations.
• Provide support to Materials Management Systems Administrator on MMIS testing and upgrades, and monthly period-end closings.
• Work with customers and Accounts Payable to research and resolve discrepant inventory invoices.
• Ensure work area is kept and maintained in a neat, clean, organized and safe manner at all times in accordance with BH health and safety requirements.
• Consistently adhere to confidentiality, the Baystate Operating Principles, and the Baystate Best Service Standards as a member of the BH Supply Chain team. Ensure that all Departmental policies and procedures are effectively and efficiently carried out.
• Perform other related duties as assigned, observe all health and safety requirements, and adhere to Baystate Health and Department compliance polices and all applicable laws and regulations.

Benefits

• The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect to start somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree