Inventory Clerk

Catholic Charities Community Services•New York, NY

1d•Onsite

About The Position

The Inventory Clerk is responsible for managing and maintaining accurate records of agency-owned wireless devices, printers, copiers, and related equipment. This role oversees the full lifecycle of inventory assets, including ordering, activation, assignment, tracking, and inventory-related invoicing. Working closely with program leadership, vendors, and internal teams, the Inventory Clerk ensures devices and equipment are properly accounted for, expensed accurately, and used effectively across the organization. The role also supports troubleshooting, documentation, and policy implementation to reduce risk, prevent loss, and maintain operational continuity.

Requirements

High School Diploma or Equivalency
Computer proficiency in MS Office.
Must successfully pass ESkills test in MS Word and Excel.
Good interpersonal, organizational and time management skills; ability to work independently; multi-task and prioritize work.
Excellent verbal and written communication skills.
Ability to exercise discretion and good judgment.

Nice To Haves

Prior experience in inventory management or related field a plus.

Responsibilities

Manage the Verizon Wireless device portal, including ordering new devices through the portal and/or Verizon Wireless representative; reassigning, coding, activating, deactivating, suspending services on all wireless devices as necessary; inspecting incoming deliveries to verify quantity and condition; managing shipping, tracking, and recycling of agency wireless devices (cell phones, tablets, MiFi); and ensuring all expense codes are updated and maintained.
Process all Verizon Wireless invoices for payment, ensuring all expense coding is correct and updated regularly.
Keep an inventory of all agency wireless devices, printers, copiers, and security cameras assigned to or managed by Business Services.
Assist with troubleshooting wireless devices with the end user and Verizon Wireless Customer Service as needed.
Reach out to program directors regularly to ensure all devices are still being utilized and if assigned to staff, that they are being expensed properly.
Work with the copier vendor to keep an accurate inventory of all agency desktop printers and copiers that are covered under the agency copier vendor contract.
Travel to locations periodically to ensure inventory and locations of each agency printer and copier are still accurate, making changes as necessary.
Utilize office equipment such as copy machines, printers, computers, and scanners.
Request, obtain, and maintain required documentation and signed acknowledgement forms for equipment usage, ensuring records are accurate, complete, and properly organized.
Provide documentation and guidance for lost or stolen devices, including preparing required forms, coordinating reporting requirements and maintaining records related to device loss or theft in accordance with agency procedures.
Process copier-related invoices in coordination with the Billing team, ensuring usage, inventory, and service details align with vendor agreements and agency records.
Manage the GRM record management platform by adding users, obtaining quotes, and handling overall communication related to procedures.
Other duties as assigned.