Car Buy | Inventory Clerk

Pick Your Part•Dayton, OH

About The Position

The Inventory Clerk supports the Procurement team with procurement and vendor-related duties. The role maintains product and vendor information, reviews order acknowledgments, monitors orders and deliveries, and helps ensure materials arrive on time. It also supports purchase order and invoice reconciliation, supplier communications, reporting, and coordination with branch locations and internal departments. The position may also manage general services such as office supplies, mail distribution, office equipment maintenance and repair, and facility-related issues. Other duties may be assigned.

Requirements

High school graduate or GED equivalent.
At least 1 year of experience.
Intermediate skill level in Microsoft Word and Excel.
Ability to perform arithmetic using whole numbers, common fractions, and decimals.
Frequent use of electronic mail, word processing, data entry, spreadsheets, and graphics.
Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
Ability to communicate basic messages orally, write brief messages, keep simple records, and explain or offer guidance on routine procedures.
Ability to handle multiple tasks or projects simultaneously with moderate complexity.
Ability to sit for extended periods and frequently use a computer, keyboard, and mouse.
Occasionally lift and/or move up to 50 pounds.
Travel may be required periodically, including overnight stays; minimum overnight travel is up to 10%.

Nice To Haves

College coursework.
Automotive background.

Responsibilities

Update and maintain product and vendor data in internal systems, including expected dates, notes, and work order status, to communicate material availability.
Review vendor order acknowledgments for accuracy, including item descriptions, delivery lead times, quantities, and expected pricing.
Ensure timely receipt of materials by their due dates.
Monitor and follow up on vendor back-orders, shipments, and product tracking.
Communicate with vendors and provide purchase order numbers to confirm order placements.
Maintain vendor scorecards reflecting customer satisfaction ratings.
Reconcile purchase orders and invoices.
Coordinate with Procurement team members and associated departments.
Work with branch locations, including on ongoing acquisition orders, to support company receiving and put-away goals.
Coordinate with Accounting to ensure suppliers follow proper invoicing procedures.
Organize and schedule meetings to support efficient procurement operations.
Assist with preparing and auditing Requests for Proposals (RFPs).
Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings reports.
May manage general services, including purchasing office supplies, mail distribution, office equipment maintenance and repair, and facility-related issues.
Assume other duties as assigned.