Inventory and Title Specialist

Kocourek Ford•Wausau, WI

9d•Onsite

About The Position

Kocourek Automotive is looking for a dependable, organized Inventory & Title Specialist to join their team. This role is crucial for keeping dealership sales, title, service, and wholesale documentation accurate, organized, and moving through the process. The specialist will work closely with the F&I and dealership office teams to ensure all paperwork is complete, properly documented, and filed correctly.

Requirements

Highly organized and detail-oriented.
Ability to manage multiple tasks without losing track of details.
Clear communication skills and ability to follow through.
Dependable and takes ownership of work.
Comfortable working with paperwork, computers, and electronic records.
Enjoys a structured environment where accuracy matters.
Works well with a team and is willing to assist where needed.

Nice To Haves

Automotive or dealership office experience.
Experience with Tekion or another DMS.

Responsibilities

Review completed deal jackets for accuracy, completeness, and proper organization.
Communicate missing or incorrect documentation to the F&I team and assist in keeping deals progressing.
Create and organize new deal jackets for traded-in vehicles.
Maintain and update the DOT log.
Update title flags and relevant vehicle information in Tekion.
Scan and electronically file completed deals and repair orders.
Verify scanned documents for clarity, completeness, and proper filing before shredding physical copies.
Process wholesale deal recaps and intercompany deals.
Track missing paperwork and assist in resolving documentation discrepancies.
Handle customer and dealership information with a high level of confidentiality and professionalism.
Provide general administrative support to the dealership office as needed.