Inventory and Project Coordinator

Rock House Farms (RHF)•Long View, NC

3d•Onsite

About The Position

The Inventory and Project Coordinator maintains inventory accuracy, coordinates weekly cycle counts, reconciles inventory and shipping reports, and supports projects to meet established deadlines. The role works with inventory personnel at outlying locations and Plant 11 shipping office and warehouse staff to resolve inventory issues. It also processes FedEx shipments and reviews and codes FedEx invoices to allocate shipping costs accurately. The position manages cycle count programs for Plant 11 and the Case Plant, maintains odd stock inventories, reviews inventory and shipping integrity reports, monitors project progress, and helps improve inventory and shipping processes. It performs shipping office tasks, maintains accurate transaction records, and coordinates shipment preparation, pickup or drop-off, tracking, and follow-up. The coordinator also verifies FedEx invoices, codes charges to appropriate accounts and cost centers, maintains supporting documentation, and works with FedEx, internal departments, and Accounts Payable to resolve billing discrepancies and submit invoices for approval and payment. Work is performed daily in warehouse and office settings. The physical demands include sitting for extended periods; bending, stooping, kneeling, walking, standing, and climbing daily; lifting, moving, and carrying items weighing up to 50 pounds; and pushing, pulling, and reaching overhead.

Requirements

General office skills, including computer use, accurate data entry, and recordkeeping.
Ability to learn and use FedEx shipping and billing tools and follow company invoice coding procedures.
Communicate clearly and effectively with customers, office staff, warehouse personnel, and other internal and external contacts.
Count freight accurately, manage inventories, and review shipping charges and invoice information for accuracy.
Organize work, manage competing deadlines, maintain accurate records, and follow through on discrepancies.
Use sound judgment, make independent decisions within assigned responsibilities, and refer issues to the appropriate manager when needed.
Ability to perform the essential functions, with reasonable accommodations available for individuals with disabilities.

Nice To Haves

Knowledge of SAP is helpful.

Responsibilities

Manage the inventory cycle count programs for Plant 11 and the Case Plant, including weekly counts, reconciliation of discrepancies, and follow-up on inventory issues.
Maintain odd stock inventories and coordinate setup and organization of the odd stock room.
Review, verify, reconcile, and resolve discrepancies on the ITTR Report and other inventory and shipping integrity reports daily.
Monitor project progress, manage deadlines and workflow, and promptly notify the manager of inventory issues or other concerns that may affect completion.
Periodically review inbound and outbound container loading and unloading processes and identify opportunities to improve inventory accuracy and shipping efficiency.
Work with inventory personnel, shipping staff, and internal and external customers to resolve inventory and shipping questions.
Perform shipping office tasks related to inventory transactions and maintain accurate records through timely data entry.
Process FedEx shipments by verifying recipient and shipment information, selecting the appropriate service, entering package details and billing references, and preparing shipping labels and required documentation.
Coordinate package preparation and FedEx pickups or drop-offs, track shipments, and follow up on delivery exceptions or shipping issues.
Review FedEx invoices against shipment records to verify charges and identify missing information, duplicate charges, or other discrepancies.
Code FedEx invoice charges to appropriate general ledger accounts, cost centers, departments, or projects in accordance with company procedures, and maintain supporting shipment documentation.
Work with FedEx, internal departments, and Accounts Payable to resolve billing discrepancies and submit coded invoices for approval and payment within required deadlines.
Use computers, scan guns, iPads, and applicable inventory and shipping systems to complete assigned tasks.
Assess inventory and shipping process flows and recommend improvements as needed.
Perform other duties as assigned.