Inventory & Administrative Coordinator

Better Living Inc•Rio, VA

8h•Onsite

About The Position

Better Living Inc., a premier independent building supply store and cabinetry design center, is seeking a motivated and highly organized individual for the position of Inventory and Administrative Coordinator. This dual-role position is crucial to the efficiency of our operations, combining essential clerical tasks with hands-on inventory and receiving duties. The ideal candidate will be a friendly, analytical, and highly organized team player who thrives in a fast-paced environment.

Requirements

Proven experience in an administrative, clerical, or inventory-focused role is strongly preferred.
Experience with purchasing/receiving processes is a plus.
Must possess a friendly demeanor and strong interpersonal skills for effective interaction with the sales team, yard staff, vendors, and customers.
Strong capacity to be organized with exceptional attention to detail, especially for invoice matching and data entry.
Ability to safely use a hand truck and manual pallet jack.
The role requires physical activity and working in an environment that interacts with the outdoor lumber yard in all weather conditions.
Must be able to lift up to 50 lbs.
Competence in standard office software (e.g., Microsoft Office Suite).
Experience with inventory or accounting software is a benefit.

Responsibilities

Accurately match vendor invoices to corresponding purchase orders (PO's) for payment processing.
Directly assist the sales team by generating and processing purchase orders, ensuring all details are captured correctly.
Process and issue customer credit memos and perform cost adjustments as needed.
Analyze various operational reports (inventory, purchasing) to support management decision-making.
Perform detailed data entry for complex special orders, ensuring accuracy of specifications and pricing.
Assist in the procurement process, including generating and tracking purchase requests and orders for stock and non-stock items.
Coordinate and perform the physical receiving of incoming materials and products.
Review and verify received inventory against the PO check-in sheet and original order documentation to ensure accuracy of quantity and condition.
Safely utilize a hand truck and manual pallet jack to move and organize materials within the receiving area and warehouse.
Assist with maintaining accurate inventory counts and locations.
Coordinate with the lumber yard staff and spend occasional time outdoors in the yard for receiving and inventory tasks, requiring the ability to work in year-round weather conditions.