Internship, Universal Creative – Workplace Planning & Portfolio (Summer 2027)
About The Position
Help shape the future workplace experience as a Workplace Planning & Portfolio Intern with Universal Creative. In this role, you will collaborate with Workplace Operations, Finance, and business partners to support workplace planning initiatives that help optimize space utilization and support the evolving needs of the Creative Campus. Through hands-on project work, you will gain exposure to workplace planning, portfolio management, and strategic decision-making processes. You will assist with analyzing office and warehouse space utilization, evaluating occupancy trends, developing dashboards and reporting tools, and supporting long-term portfolio planning initiatives. This internship offers an opportunity to build practical skills in data analytics, strategic planning, and business analysis while learning how workplace strategies support operational efficiency, employee experience, and organizational growth.
Requirements
- In pursuit of a Bachelor or Graduate degree at an Accredited Institution with current class standing of Junior or above.
- Minimum cumulative 2.8 GPA is required.
- A transcript is required upon application.
- Ability to handle occupancy, headcount, financial, and organizational information confidentially.
Nice To Haves
- Preferred majors include: Business Analytics, Data Analytics, Finance, Operations, Industrial Engineering, Facilities Management, Real Estate, or a related field.
- Strong analytical, organizational, and problem-solving skills with experience working with data and reporting.
- Proficiency in Microsoft Excel; experience with Power BI, Tableau, or other data visualization tools is a plus.
- Ability to interpret data, develop insights, and communicate findings to stakeholders.
- Interest in workplace planning, portfolio management, occupancy planning, or facilities strategy.
Responsibilities
- Assist with developing a comprehensive inventory of Creative Campus office and warehouse space.
- Collect, organize, validate, and maintain data related to buildings, suites, departments, workstations, offices, warehouse areas, capacity, occupancy, vacancies, and available space.
- Work with Workplace Operations to understand existing building conditions, operational requirements, space constraints, and planned portfolio changes.
- Partner with Finance to incorporate projected headcount data into occupancy and capacity models.
- Compare current occupancy and available capacity against anticipated headcount requirements over a five-year planning horizon.
- Create and maintain dashboards that illustrate current occupancy, utilization, available capacity, projected demand, and portfolio risks.
- Establish clear data definitions and document sources, assumptions, exclusions, and data-quality limitations.
- Identify potential capacity shortfalls, underutilized areas, space inefficiencies, and opportunities for improved portfolio use.
- Support development of three portfolio scenarios: maintain, optimize, and consolidate.
- Evaluate the potential space, operational, workforce, and financial implications of each scenario.
- Assist with developing measurable criteria for comparing the three scenarios.
- Perform trend analysis and prepare charts, summaries, and other visual materials for leadership review.
- Support the development of a five-year Creative Campus occupancy and portfolio roadmap.
- Prepare findings, observations, risks, and preliminary recommendations for review by Workplace Operations leadership.
- Participate in site walks, planning meetings, stakeholder discussions, and cross-functional working sessions.
- Provide routine progress updates and escalate data discrepancies or project risks to the internship leader.
- Develop a final presentation summarizing the analysis, three scenarios, and recommended roadmap for leadership consideration.
- Handle occupancy, financial, organizational, and project information with appropriate confidentiality.
- Perform other learning-focused assignments related to workplace strategy, space planning, and portfolio analytics.
- Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and Team Member involvement activities.
- Performs other duties as assigned.
Benefits
- Paid internship
- May qualify for housing financial assistance
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What This Job Offers
Job Type
Full-time
Career Level
Intern
