Internship Program Coordinator

University of Maine System • Portland, ME

5d • Onsite

About The Position

The University of Southern Maine (USM) is seeking an Internship Program Coordinator to join the Career & Employment Hub. This role will play a central part in the Career Exploration Internship Program (CEIP), which supports meaningful internship experiences for USM students and strengthens partnerships with employers across southern Maine. This is a student-facing role focused on guiding students through the application and interview process, running orientations, supporting them during their internships, and connecting them to the resources of the Career & Employment Hub to build pathways to opportunity for USM's diverse student body.

Requirements

• Bachelor's or equivalent international degree with a minimum of 2 years of relevant experience.
• Very strong interpersonal skills, with an ability to communicate professionally, positively, and effectively — both orally and in writing.
• Highly organized with strong attention to detail and follow-through.
• Ability to work collaboratively with many people at all levels.
• Proficiency with Google Suite.
• Ability to travel regularly between USM campuses and throughout southern Maine.

Nice To Haves

• Experience in career advising, internship coordination, student affairs, or workforce development.
• Demonstrated ability to support students from diverse backgrounds with creativity and initiative.

Responsibilities

• Lead the application, interview, and selection process for each internship cycle — guiding students in building resumes, cover letters, and interviewing skills.
• Develop and carry out student recruitment strategies, including tabling, outreach, and presentations for student groups and organizations, with a strong emphasis on equitable access for USM's diverse student body.
• Run internship orientation for each new cohort, with a focus on professional skill development and networking.
• Provide direct support to current interns — monitoring Brightspace, tracking assignments, sending reminders, and checking in individually with students.
• Empower students to discover their strengths by connecting them with Career Advisors, the Job Shadow Program, Peer Career Guides, and other Hub resources.
• Maintain ongoing employer relations and support internship supervisors throughout the internship experience.
• Collaborate with the Peer Career Guide Program to support senior Career Advisor classroom presentations.
• Ensure day-to-day administrative requirements are completed on time and in compliance with program procedures; liaise with the Student Employment office as needed.

Benefits

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree