Pre Award: J3I- International Conference Planner- Tampa, FL

Barbaricum•Tampa, FL

12h•Onsite

About The Position

Barbaricum is seeking an International Conference Planner for an anticipated opportunity with J3I. Specifically, the International Conference Planner serves as the primary leader responsible for managing all logistical, operational, and collaborative efforts for SOF Week, the SCAF Conference, and other high-profile international SOF events. Oversees planning and coordination of activities, manages cross-functional teams, and ensures successful execution of critical events.

Requirements

Active Top Secret clearance with SCI eligibility
Bachelor's degree in business administration, management, or a related field
Experience working with government agencies or military organizations
Proven experience in event planning, project management, or operations leadership
Strong leadership abilities with the capacity to motivate and manage a team
Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously
Outstanding verbal and written communication skills, with the ability to effectively engage diverse audiences
Knowledge of budgeting, logistics, and risk management principles
Ability to think critically under pressure and adapt to dynamic challenges

Nice To Haves

Familiarity with Special Operations Forces or similar military communities is highly desirable
Experience managing international or multilateral conferences with 500+ attendees
Familiarity with DoD conference approval processes and reporting requirements
Experience with military protocol for international dignitary visits
Experience supporting USSOCOM or combatant command international events
Certified Meeting Professional (CMP) or similar certification
Prior experience planning SOF Week or SCAF Conference

Responsibilities

Develop and manage a comprehensive plan for SOF Week activities, ensuring milestones and deadlines are met
Coordinate with internal teams, external and international partners, and stakeholders (TSOCs, Components, HQ Staff) to develop a seamless schedule of events
Oversee venue logistics, vendor contracts, and other event-related services
Lead a cross-functional team to execute SOF Week activities, providing clear direction and support
Delegate tasks effectively while monitoring progress and performance
Serve as the principal point of contact to communicate updates and address challenges
Ensure all activities are aligned with overall objectives, maintaining focus on quality, security, and impact
Anticipate and manage risks, developing contingency plans where necessary
Collaborate with military, government, and civilian stakeholders to coordinate participation and support
Foster positive relationships with all parties, ensuring their needs and objectives are addressed
Analyze the success and impact of events, creating reports and insights to inform future planning
Gather and incorporate participant feedback for continuous improvement
Consolidate due-outs, conduct operational planning teams with SOF Enterprise, track and oversee deliverables from creation through signature to delivery
Perform close-out and escort duties as part of the Division's Security Procedure