International Conference Planner SME

Arrow Security &Training • Tampa, FL

5d • Onsite

About The Position

The International Conference Planner SME leads planning and execution of SOF Week, the SCAF Conference, and other high-profile events, managing logistics, vendors, schedules, risks, stakeholder coordination, reporting, and security close-out duties. The role requires a bachelor’s degree, government or military experience, event or project leadership, and familiarity with Special Operations Forces.

Requirements

• Bachelor’s degree in business administration, management, or a related field.
• Experience working with government agencies or military organizations.
• Proven experience in event planning, project management, or operations leadership.
• Strong leadership abilities with the capacity to motivate and manage a team.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Outstanding verbal and written communication skills, with the ability to effectively engage diverse audiences.
• Knowledge of budgeting, logistics, and risk management principles.
• Ability to think critically under pressure and adapt to dynamic challenges.

Nice To Haves

• Familiarity with Special Operations Forces or similar military communities is highly desirable.

Responsibilities

• Develops and manages comprehensive event plans, milestones, and deadlines.
• Coordinates schedules with internal teams, international partners, and stakeholders.
• Oversees venue logistics, vendor contracts, and event-related services.
• Leads cross-functional teams and monitors task progress and performance.
• Communicates updates, addresses challenges, and manages stakeholder relationships.
• Anticipates risks, develops contingencies, and aligns activities with event objectives.
• Analyzes event outcomes, incorporates feedback, and reports insights for future planning.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior