Conference Planner

Gartner•Irving, TX

3d•$50,000 - $74,000•Hybrid

About The Position

As a Conference Planner on the Gartner C-Level Communities Logistics team, you will be responsible for planning and delivering world-class C-Level events across North America focusing on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending. You will work to deliver and execute on assigned in-person and virtual programs by planning and managing details including but not limited to venue selection, budget, virtual platform management, onsite execution, project management, registration, and customer experience.

Requirements

Bachelor’s degree with focus on events and/or marketing preferred
3 years of event experience, corporate or business environment
Proficiency in the Microsoft Office suite including Outlook, Word, Excel, and PowerPoint
Knowledge of hotel/restaurant meeting planning, particularly in terms of normal service expectations
Knowledge of virtual event platforms - Webex and Microsoft Teams host role, screen sharing, breakouts and troubleshooting
Highly organized with strong attention to detail
Multi-tasking, managing multiple deadlines, and maintaining composure in a fast-paced environment
Strategic and client focused with great customer service skills
Solution oriented with a high sense of urgency
Ability to work as part of a team, but also work on events individually
Travel 8-12 times per year (up to 3-5 days per trip)

Nice To Haves

Proven budget and financial management skills
Project management experience
Understanding of event logistics and technical production
Understanding and appreciation of event technology
Experience with database management and reporting
Strong written and verbal communication skills
Vendor management
Proven success working in a collaborative environment
Ability to build and maintain relationships with a high degree of professionalism
Ability to innovate and come up with new ideas, that will help us to continually improve our events
Someone who can run with a brief and bring ideas back to the table

Responsibilities

Communication and collaboration across event teams to ensure seamless delivery of world-class events
Plan and execute Inner Circle Dinners and support Executive Summits
Be part of a cross-functional team that is responsible for creating registration journeys that are deliberate, personalized, and engaging.
Understand our Registration and Peer to Peer meetings technology to successfully deliver these elements of our event onsite, with the assistance of the wider team.
Partner with the Venue Sourcing team to review and approve Inner Circle Dinner venue proposals
Be a trusted partner by providing feedback, communicating challenges & opportunities, innovating to scale, and maintain strong relationships with key stakeholders
Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand
Financial management: Supplier set up and payments within our internal systems, accurate and timely event budget forecasts, strategic spending decisions, escalations for spending approvals, and vendor negotiations
Carry out the delivery of virtual events as Tech Lead
Collaborate with peers to improve processes for efficiency and scalability where applicable
Identify gaps in process, communication, partnerships, and deliverables to continuously make improvements where they will add value
Support Gartner Destinations Conferences as needed
Support on special projects as needed