Internal Services Coordinator

State of Oklahoma•Oklahoma City, OK

2d•$0 - $65,000•Onsite

About The Position

The Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Internal Services Coordinator. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK. OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is $65,000 based on education and experience. Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do. If this sounds like a challenge you are willing to take on, we look forward to reviewing your application!

Requirements

Three years experience in receipt, storage, or stock handling work, and issuance of material; or an equivalent combination of education and experience.
Knowledge of simple arithmetic.
Knowledge of the English language.
Knowledge of storage methods and procedures.
Knowledge of inventory methods and techniques and maintaining detailed inventory records.
Knowledge of warehousing practices and techniques.
Knowledge of stock handling.
Knowledge of the operation of warehouse equipment.
Knowledge of stock identification methods.
Knowledge of general clerical and office management methods and procedures.
Ability to write simple reports.
Ability to follow oral or written instructions.
Ability to establish and maintain effective working relationships with others.
Ability to store and warehouse a variety of supplies.
Ability to maintain detailed inventory records.
Ability to maintain accurate warehouse records.
Ability to follow oral and written instructions.
Ability to provide training and supervision to others.
Skill to operate a forklift.

Nice To Haves

Experience in administrative support, operations, or internal services functions.
Experience with inventory or asset tracking, procurement processes, or facilities coordination.
Experience assisting with safety programs, compliance tracking, or vendor coordination.
Strong organizational skills.
Attention to detail.
Ability to manage multiple tasks in a team-oriented work environment.

Responsibilities

Works with Internal Operations Manager to coordinate the day-to-day facilities needs and staff concerns.
Supports agency safety programs, including maintaining documentation and assisting with safety procedures and drills.
Supports asset and inventory management, including tracking, audits, and coordination of equipment distribution and return.
Assists with procurement of equipment and supplies, including computers, phones, printers, and office materials. Also assists with tracking orders and deliveries.
Manages phone inventory, including upgrades, replacements, and cancellations.
Supports vendor coordination, including scheduling, access, and assisting with AV and other service needs of the agency.
Receives, organizes, distributes, and tracks materials, equipment, records, agency mail, and other supplies used to support agency operations.
Assists with mail services including shipping, receiving, and printing functions, in addition to sorting, tracking, and coordinating delivery of mail.
Assists with office moves, workspace setup, and movement of furniture and equipment.
Maintains records, logs, and documentation related to inventory, services, and operational activities.
Coordinates with internal departments and external partners to support service requests and operational needs.
Provides general internal services support and responds to staff requests in a timely manner.
Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Works effectively in team environment, participating and assisting their peers.
Participates in the development and evaluation of program objectives and procedures
Provides training and technical assistance to internal staff.