Internal Medicine Program Specialist

Hackensack Meridian Health•Hackensack, NJ

71d•Onsite

About The Position

The Internal Medicine Program Specialist maintains the general operations of the Department of Medicine (DOM), as well as specific projects and departmental initiatives. This role supports DOM leadership, including organization of conferences and meetings, physician onboarding, faculty contracting and credentialing, data reporting and other activities as needed.

Requirements

Bachelor's Degree or High School diploma, general equivalency diploma (GED), and/or GED equivalent programs with 3+ years in an administrative support role (academic medical center setting preferred)
Strong skills in Google Office Applications
Strong organizational skills
Ability to work both autonomously and collaboratively
Ability to work in a fast-paced environment and manage a high-volume workload
Ability to consistently demonstrate initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities and varying workloads.
Strong analytical and operational skills.

Nice To Haves

Experience with provider credentialing and insurance enrollment is preferred.
Associates Degree.
Prior administrative experience in a hospital setting.

Responsibilities

Coordination and management of a system for onboarding DOM providers, including HR hiring, Medical Staff office credentialing, contracting/legal, malpractice coverage/Risk Management, insurance carrier enrollment/Professional Revenue Services and EPIC training/linkage.
DOM orientation for both physicians and other team members.
Calendar/schedule management for the Chair, Vice-Chair, Departmental Administrator, and various Division Chiefs within the DOM.
Manage Clarivia and MyWay/PeopleSoft for payroll, including verification that time entered is reflected accurately and exceptions are cleared. Notify the Departmental Administrator when time entered can be approved.
Manage payroll transactions, generate payroll submissions and collaborate with payroll.
Manage the online (AmIOn) call schedule for all faculty/Divisions in the DOM.
Maintain and update virtual (Google Drive) folders to include all DOM faculty, fully executed contracts and contract amendments.
Maintain a tracking spreadsheet for faculty agreements that are pending expiration, so that the Administrator can bring them forward for renewal.
Plan and coordinate DOM events, including but not limited to Grand Rounds, departmental meetings and divisional conferences. Troubleshoot all event issues.
Prepare presentations and minutes for DOM meetings.
Implement and maintain a systematic approach to track/pay DOM invoices for either call coverage or other services.
Coordinate special projects as instructed.
Generate expense reports.
Ensure appropriate departmental inventory.
Maintain up-to-date departmental manuals and files.
Adhere to HMH Organizational competencies and standards of behavior.
Other duties and/or projects as assigned.