Internal Fund Administrator

Mercer Advisors

5d•$115,000 - $130,000•Hybrid

About The Position

The Internal Fund Administrator will play a central role in the oversight, monitoring, and reporting of a fund of funds complex, serving as the primary point of coordination across third-party fund administrators and auditors. This role blends operations, valuation oversight, and investment support, and is critical to ensuring the accuracy, timeliness, and integrity of fund reporting for investment committee decision-making and regulatory compliance. This role sits at the intersection of fund accounting, valuation oversight, and investment reporting, serving as the internal control point for a complex alternatives platform. This position is critical to the firm’s fiduciary and operational integrity, ensuring that fund valuations are accurate and prepared in accordance with valuation policy, investor reporting is consistent and reliable, and investment decisions are supported by high-quality data.

Requirements

7+ years experience in private equity / private credit / investment operations or fund administration
Understanding of capital call / distribution mechanics
Understanding of private equity and alternatives structures
Understanding of fund performance metrics (IRR, MOIC, DPI)
Experience with shadow accounting / shadow NAVs
Experience with reconciliation processes
Advanced Excel skills required
Attention to detail and accuracy
Ability to independently identify and resolve discrepancies
Ability to synthesize data into actionable insights
Clear and concise communication skills

Nice To Haves

Fund of funds platform experience preferred
Experience with systems such as Orion, Black Diamond, Addepar, Arch, or similar platforms
Exposure to Direct private investments
Exposure to Secondaries
Exposure to Co-investments

Responsibilities

Serve as the primary liaison with third-party fund administrators for all underlying funds and vehicles
Review and monitor NAV packages, capital account statements, and transaction activity (capital calls, distributions, fees)
Escalate discrepancies or irregularities and ensure timely resolution
Act as primary point of contact for external auditors
Coordinate annual audit process across fund entities, including PBC requests, valuation support documentation, and reconciliations and tie-outs
Review audited financial statements for consistency with internal records
Prepare and maintain quarterly shadow valuations for each fund
Independently track and reconcile capital activity, NAV movements, and performance metrics
Perform capital account roll forwards, including contributions, distributions (including recallable capital), and net asset value changes
Identify and investigate valuation discrepancies, timing differences, and stale or inconsistent pricing
Prepare quarterly fund monitoring and oversight reports for the Investment Committee, including fund performance (IRR, MOIC, DPI/TVPI), portfolio exposures, cash flow activity, and manager-level trends
Highlight performance drivers, risks and anomalies, and notable events across underlying managers
Reconcile data across internal systems (e.g., Opto / Arch / Orion / shadow books), custodians, and underlying fund reports
Maintain robust documentation and audit trail for all reconciliations
Enhance internal processes for valuation consistency, reconciliation workflows, and reporting efficiency
Develop and document controls aligned with SEC expectations
Support due diligence on new fund investments, responses to audit or regulatory inquiries, and special projects across the alternatives platform

Benefits

Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term and Long-Term Disability Insurance
Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
Kaiser Medical plans available in California
Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
Two comprehensive Dental Plans
Vision Insurance Plan
Dependent Care Savings Account for child and dependent care.
14 Company Paid Holidays including a full week off at Thanksgiving.
Generous paid time off program for vacation and sick days
Employee Assistance Plan
Family Medical Leave
Paid Parental Leave (8 weeks)
Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
Adoption Assistance Reimbursement Program
Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
Pet Insurance
Personalized financial planning and guidance from Mercer Advisors professionals, offered at preferred employee pricing