Department Administrator, Internal Audit

NYPA Home • White Plains, NY

6d • Onsite

About The Position

The Department Administrator, Internal Audit serves as a trusted member of the Internal Audit Leadership Team, supporting effective department operations and the coordination of key governance activities. This role manages complex calendars, Audit Committee and Board deliverables, department communications, and action item tracking to ensure priorities are executed efficiently and on time. The role also supports strategic initiatives, audit observation follow‑up, stakeholder engagement, executive reporting, and the operational cadence of the Internal Audit function. Acting as a central coordination point across Internal Audit, management, and key stakeholders, this individual drives accountability, consistency, and execution across departmental initiatives—including meeting logistics, materials preparation, minutes, routing, and timely submissions. Success in this role requires exceptional organizational and communication skills, sound judgment, discretion with confidential information, proactive problem‑solving, and the ability to anticipate needs and drive follow‑through in a fast‑paced environment. Advanced proficiency with PowerPoint, Excel, Teams, and SharePoint is required.

Requirements

• High school diploma or GED certificate required.
• Minimum 4 years of experience.
• Strong software and computer skills to perform a variety of moderately complex assignments.
• Experience performing administrative support duties in support of others.
• Excellent ability to organize, and have strong attention to detail.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department’s/Site’s operations, organization & Company procedures.
• Excellent verbal and written communication and interpersonal skills to effectively communicate with internal and external stakeholders.
• May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.
• Advanced proficiency with PowerPoint, Excel, Teams, and SharePoint is required.

Nice To Haves

• May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.

Responsibilities

• Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives.
• Under minimal supervision, responsible for the administrative functions of the office.
• Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Manager.
• Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to Management's email.
• May compose memos, transcribe notes, and research and create presentations.

Benefits

• The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply.
• As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them.
• We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law.
• NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates’ disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED