Internal Controls and Risk Administrative Coordinator

Strathcona County • Sherwood Park, AB

1d • CA$61,807 - CA$77,259

About The Position

The Internal Controls and Risk Administrative Coordinator (ICR Coordinator) position provides a rewarding blend of administrative coordination and analytical responsibilities, including deadline and meeting coordination, preparing correspondence, presentations and reporting, financial administration, and supporting internal controls and enterprise risk management projects. This role is for a highly organized and proactive professional who enjoys working with numbers and seeks a role that combines administrative expertise with analytical and project-based work. The ideal candidate will enjoy taking ownership, solving problems, forming collaborative relationships, and contributing to organizational success.

Requirements

• Post-secondary Certificate or Diploma in Business Administration, Accounting, Risk Management, or a related field, combined with a minimum of 5 years of administrative experience, preferably supporting a leadership or management role
• Aptitude or interest for working with numerical data, and experience supporting accounting or other financial operations is considered an asset
• Experience supporting projects through research, planning, coordination, and follow-through
• Thorough knowledge of administrative policies, procedures, and best practices
• Strong organizational, time management, and prioritization skills; able to manage multiple competing priorities in a fast-paced environment
• Excellent verbal and written communication, interpersonal, and customer service skills, with the ability to build effective working relationships with a variety of internal and external partners
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), with experience using SharePoint, eScribe, or similar collaboration and meeting management tools

Responsibilities

• Provide administrative assistance to the ICR Officer - manage schedule, prioritize messages, ensure timely responses, track deadlines and maintain organization to support seamless workflow and decision-making
• Draft meeting agendas, coordinate logistics, and prepare/distribute meeting minutes; ensure outstanding action items list is kept up to date for meetings and committees
• Draft and review various forms of correspondence, including presentations, emails, reports, and memos ensuring clarity, accuracy, tone and adherence to corporate standards and policies
• Liaise with Senior Administration, Executive Assistants and the Municipal Clerk’s Office to facilitate collaboration and coordinate Council, Executive Team and Senior Leadership Team reports
• Act as department records management representative and SharePoint administrator, providing subject matter expertise in determining appropriate site setup, meta data tagging, permissions, and ensuring alignment with corporate standards, as well as supporting ATIP requests and other access to information inquiries
• Coordinate and support customer service for the department, as well as administer customer service tools and triage inquiries when necessary
• Provide technical support for the Internal Controls and Enterprise Risk Management programs, including running Oracle Risk Management Module (RMM) reports and completing preliminary analysis in alignment with review cycles
• Coordinate ICR Projects and Priorities list, as well as support the development, maintenance, and improvement of executive-level ICR reporting
• First line of communication with areas across the organization to confirm scheduled internal controls and compliance activity progress
• Provide administrative support for department procurement, financial management and budgeting processes

Benefits

• Extended health and dental coverage
• Health and wellness spending account
• Life and insurance
• Retirement and pension programs
• Earned day off program
• Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree