Internal Communications Specialist

Penumbra • Alameda, CA

3d • Onsite

About The Position

The Internal Communications Specialist is responsible for supporting the execution of communication strategies and initiatives that keep employees informed, engaged, and aligned with the organization’s goals. This role supports a globally distributed workforce, ensuring communications are clear, consistent, and accessible. The position focuses on assisting with content creation, channel management, and coordination of internal communications activities in partnership with a wide range of cross functional teams (i.e., Human Resources, Learning & Development, Site Services, Data Privacy, and Manufacturing). Success in this role requires strong attention to detail, excellent writing skills, and a collaborative mindset.

Requirements

• Bachelor's degree, preferably in communications, Public Relations, Marketing, Journalism, or related field with 1 + years of relevant experience, or equivalent combination of education and experience.
• Strong writing, editing, and interpersonal communication skills, with the ability to tailor messages for different audiences.
• High degree of accuracy and attention to detail, with proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Canva, and other standard office tools; familiarity with collaboration platforms and intranet tools is a plus.
• Experience with event production / coordination, content creation, and/or digital communication tools.
• Basic photo/video capture and editing.
• Excellent organizational and time management skills, with the ability to balance multiple deadlines in a fast-paced environment.
• Creative, proactive, self-motivated, intuitive, organized, and flexible, with a willingness to learn and adapt.
• Comfort working with employees at all levels, including executives, functional partners, and cross departmental teams, in a professional and service-oriented manner.

Nice To Haves

• Experience in a regulated industry (healthcare, biotech, pharma, or similar) is desirable but not required.

Responsibilities

• Collaborate with the Internal Communications and Editorial Manager to support a wide range of internal communication initiatives, including but not limited to companywide announcements, newsletters, leadership messages, intranet updates, employee events, and digital content.
• Assist in drafting, editing, and formatting internal communications content for multiple channels (email, intranet, presentations, video scripts).
• Help maintain communication calendars and ensuring timely delivery of updates.
• Gather information from key stakeholders to ensure accuracy and message alignment.
• Coordinate employee communication programs and events, including planning, scheduling, preparing materials, and supporting virtual and in person engagement activities such as town halls, employee meetings, employee volunteer opportunities, and culture building events.
• Assist with maintaining internal communication channels, including updating intranet pages, monitoring engagement metrics, organizing content libraries, and supporting digital communication tools.
• Monitor communication effectiveness, assist with basic analytics, track engagement metrics, and support continuous improvement efforts for channels and campaigns.
• Demonstrate effective communication skills, listening skills, organization, and drive to follow through to meet deadlines.
• Monitor media coverage.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned.

Benefits

• medical
• dental
• vision
• life
• AD&D
• short and long-term disability insurance
• 401(k) with employer match
• paid parental leave
• eleven paid company holidays per year
• a minimum of fifteen days of accrued vacation per year, which increases with tenure
• paid sick time in compliance with applicable law(s)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level