INTERNAL COMMS & PROJECT COORDINATOR

Madison Area YMCA•Madison, NJ

2d•$45,000 - $55,000•Onsite

About The Position

The Internal Communications & Project Coordinator, reporting to the senior vice president, provides organization-wide support to enhance organizational effectiveness, employee engagement, compliance, risk management, and strategic project execution. This role works collaboratively across departments to advance organizational priorities through project coordination, process improvement, data analysis, communication, and administrative leadership. The incumbent will develop and activate ongoing internal communication plans and initiatives, manage multiple priorities, handle confidential information, build relationships, and provide proactive support to leaders and strategic initiatives.

Requirements

2+ years of project management, administrative and/or communication experience preferred.
Experience managing relationships with,
Experience in workplace safety standards including emergency response protocols, as outlined by state, county and YUSA standards.
Strong interpersonal, communications and leadership skills, with demonstrated success in building employee morale.
Demonstrated competence managing projects.
Able to maintain a level of confidentiality.
Skills in internal communications, database management and recordkeeping.
Proficient computer skills, including Word, Excel,
Excellent interpersonal skills.
Ability to work evenings and weekends as needed.
Ability to multi-task and reassess priorities appropriately with little notice.
Ability to work in excess of a 40-hour week with irregular work hours.
Ability to walk, stand, and sit for long periods of time while maintaining alertness for several hours at a time.
May also require bending, kneeling, leaning, and walking.
Must be able to lift and carry up to 50 pounds.
Ability to speak concisely and effectively communicate.
Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
Able to administer first aid.

Nice To Haves

Experience managing relationships with,
Proficient computer skills, including Word, Excel,

Responsibilities

Support organization-wide initiatives, operational priorities, and administrative functions.
Coordinate schedules, meetings, workgroups, and leadership initiatives.
Provide support to committees, and Board-related activities as assigned.
Assist with the implementation and monitoring of organizational policies, procedures, and operational standards.
Assist with employee development and engagement initiatives, activities.
Coordinate and support strategic initiatives, special projects, and continuous improvement efforts.
Manage project execution by tracking timelines, milestones, deliverables, budgets, scope, outcomes, and risk metrics.
Collect, analyze, and summarize project data to prepare status reports and support organizational decision-making.
Establish and support project communication plans, including updates and recommendations for senior leadership and internal staff communications.
Serve as project liaison by coordinating responsibilities, follow-up activities, and cross-department collaboration to ensure organizational priorities are met.
Develop internal communications messages and initiatives and move them to action on a timely basis.
Develop and articulate key organizational messaging with the senior vice president and leadership team.
Coordinate the collection, organization, and distribution of project related information across departments.
Coordinate with Human Resources to assist in the management of administering employee surveys, feedback systems, organizational reporting, and communication initiatives.
Promote collaboration and information-sharing across teams and workgroups.
Assist with organizational training and safety and YUSA compliance procedures related compliance efforts and risk management initiatives such as Praesidium accreditation, emergency and incident response procedures.
Coordinate training records, certifications, compliance documentation, and related reporting.
Support incident reporting, data tracking, policy implementation, risk mitigation efforts and corrective-action workflows.
Assist with the administration of organizational safety committees, emergency response planning, and related initiatives.
Compile, analyze, and present data to support organizational planning and decision-making.
Utilize current ticketing systems and member and employee satisfaction platforms to prepare reports, dashboards, and summaries related to operational performance, employee engagement, compliance, risk management, and strategic initiatives.
Support senior leadership and admin services departments of ongoing analysis of organizational trends and opportunities.
Work with the Development Team, HR and key philanthropy volunteers to increase understanding and skill set.
Train, mentor, equip and hold staff accountable for participating in the annual campaign by identifying and recruiting member volunteers and soliciting donations.
Build strategic relationships with members for year-round member cultivation to increase the number of member campaign volunteers and donors.
Achieve annual, capital and planned giving campaign goals by directly and personally participating in campaign efforts and ongoing fundraising.
Participate in identifying new volunteers and potential new donors.
Support the Childcare Director in recruiting volunteers for the annual campaign; secure their campaign gifts and assist them in achieving organizational campaign goals.
Maintain boundaries, follow mandated reporting requirements, and uphold policies and procedures to protect youth and participants.
Attend required trainings, report suspicious or inappropriate behaviors and adhere to procedures that minimize risk.