Intern, Partner Events & Hospitality
About The Position
The Intern, Revenue Events & Hospitality provides administrative and operational support to the Events & Hospitality team. This role focuses on behind-the-scenes preparation that helps ensure events are organized, accurate, and ready for execution. Primary responsibilities include preparing name badges and print materials, supporting guest list administration, organizing event documentation, and assisting with the implementation of planning and project management software. The Intern will also support post-event organization efforts, including photo organization and the creation of post-event summaries and lookbooks. This internship offers hands-on exposure to event operations while developing skills in organization, logistics, systems management, and administrative coordination. The Intern will support several key programs throughout the year, including Board of Trustees Meetings, Champions Club, Partner Summit, World Cup Hospitality, and additional partner and donor events.
Requirements
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks simultaneously
- Strong written and verbal communication skills
- Basic proficiency with Microsoft Office or Google Workspace
- Willingness to learn new systems and tools
- Work a minimum of 15 hours per week
- Work occasional nights, weekends, and holidays as needed
- Occasional travel to domestic event locations
- Ability to lift 25+ pounds
- Ability to stand and move for extended periods during events
- Maintain a valid driver’s license
Nice To Haves
- Internship or part-time experience supporting events
- Experience using event apps or registration platforms
- Interest in sports, hospitality, or nonprofit events
Responsibilities
- Prepare name badges, place cards, table signage, and credential materials
- Organize and maintain digital event files and shared folders
- Support guest list updates and maintain organized tracking spreadsheets
- Help maintain standardized templates for event materials
- Provide general administrative support to the Events & Hospitality team
- Assist the Events team in implementing and maintaining a planning and project management software
- Assist with entering tasks, deadlines, and project details
- Help maintain templates and standardized workflows
- Assist with documenting procedures and creating simple user guides
- Assist with assembling welcome packets and credential kits
- Help prepare supplies and materials for upcoming events
- Assist with light inventory counts and organization
- Assist with organizing and labeling event photography
- Upload and sort event photos into designated folders
- Support creation of post-event summaries and reports
- Assist with formatting post-event lookbooks and recap materials
- Support development of reusable templates for post-event documentation
- Assist with setup of registration materials and signage
- Support distribution of name badges and printed materials
- Assist with packing materials following events
- Provide general administrative support during events
- Assist with special projects as assigned by the Senior Manager, Revenue Events & Hospitality
- Support new process development and documentation
- Assist with research, organization, and administrative initiatives
- Provide support for seasonal projects and department needs
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
