Intern, Community

Hillspire, LLC•Arlington, VA

2d•Onsite

About The Position

Hillspire, LLC, is an integrated family office management company that serves the business and philanthropic activities of Eric and Wendy Schmidt and their family and supports more than 700 employees worldwide. Hillspire provides legal, finance, accounting, facilities and real estate, human resources, and information technology services to the organization. Eric and Wendy Schmidt have created a number of philanthropic organizations and initiatives that work toward a healthy, resilient, secure world for all. The Office of Eric Schmidt aims to support Eric Schmidt in his personal and professional endeavors, advance the mission of his philanthropic and for-profit entities, and drive forward his initiatives. The Community Team designs and executes best-in-class convenings across Schmidt Entities. We are looking for an intern to join the Community Team from September 8 - December 21 (with the possibility to extend) who is eager to learn about the planning and execution of a wide range of convenings for various programs and initiatives across our organizations. This is an in-person position, based in our Crystal City, VA office. Interns are expected to work primarily from their assigned office during regular business hours, collaborating closely with team members on-site to support events and internal operations. This internship offers hands-on experience in the operations, strategy, logistics, and creative production of convenings, while also providing opportunities for professional development, relationship-building, and cross-office collaboration. Interns will work part-time, with occasional travel for cross-office experiences and event support. Each intern will own a defined project aligned with the Community Team’s priorities and will present their work during an end-of-summer showcase.

Requirements

Strong Communication Skills: Excellent verbal and written communication abilities, with a talent for building relationships and engaging with various stakeholders.
Attention to Detail: Meticulous in completing tasks and ensuring quality in all aspects of work.
Collaborative Attitude: A team player who enjoys working with others to achieve shared goals.
Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
Adaptability: Comfortable working in a fast-paced, dynamic environment, with the ability to adjust to changing priorities.
Comfort with Ambiguity: Comfort working with incomplete information and shifting priorities.
Confidentiality and Integrity: Demonstrated commitment to maintaining confidentiality and high ethical standards.
Technical Proficiency: Experience with event-management platforms, relational databases, or project management tools (Airtable preferred).
Current enrollment or a recent graduate from a two or four-year degree program
Flexibility to travel within the U.S. (up to 10% of the time) on an as-needed basis, circumstances permitted

Nice To Haves

experience in event coordination or a professional office environment is a plus.

Responsibilities

Event Planning Support: Collaborate with the Community Team to plan and execute events and convenings for various programs and initiatives. This includes coordinating with program teams, external vendors, and other stakeholders to ensure successful outcomes.
Project Coordination: Help coordinate logistical aspects of events, including booking venues, managing travel arrangements, coordinating with vendors, and ensuring smooth operations.
Event Execution: Assist with on-site event support, including set-up, logistics, and troubleshooting during the event. Coordinate with external vendors to ensure a seamless attendee experience.
Administrative Support: Provide administrative support to the Community Team, including scheduling, note-taking, and other administrative tasks as needed.
Post-Event Follow-Up: Participate in debrief and feedback sessions with the Community Team after events to gather insights and identify areas for improvement.