Intern — Business Operations and Proposal Support

EKASYS INC•Herndon, VA

2h•Remote

About The Position

EKASYS, Inc. is an SBA-certified 8(a), Woman-Owned Small Business (WOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) headquartered in Herndon, Virginia. EKASYS delivers federal information technology services across Navy, Army, DoD and federal civilian customers under GSA Multiple Award Schedule (47QTCA20D006Z), 8(a) STARS III (47QTCB22D0524), and SeaPort-NxG contract vehicles. The Intern position is designed to give a college student meaningful, hands-on exposure to the inner workings of a federal small-business government contractor. The intern will support a flexible mix of business activities — reviewing and updating Standard Operating Procedures (SOPs), assisting with responses to Requests for Information (RFIs) and proposals, reviewing proposal materials, and rotating through other company activities as opportunities arise. The position is intentionally broad so the intern can be groomed across multiple functional areas, build a working understanding of how a federal contractor operates day-to-day, and discover where their own strengths and interests best align with EKASYS's mission.

Requirements

Currently enrolled as a college student (undergraduate or graduate), or recent graduate within the last six months.
Strong written and verbal communication skills in English.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook (or equivalent Google Workspace experience).
Comfortable working independently in a remote setting with regular check-ins.
Ability to handle confidential business information with professional discretion.
U.S. work authorization.

Nice To Haves

Academic coursework or interest in business, government, public policy, technology, communications, English, or a related field.
Prior experience editing or formatting professional documents.
Exposure to project tracking tools (e.g., Microsoft Teams, SharePoint, Trello, Asana).
Curiosity about how federal contracting works — no prior knowledge required, but interest is helpful.

Responsibilities

Read, review, and propose updates to existing EKASYS Standard Operating Procedures. Compare SOPs against current company practice, identify gaps or outdated language, and draft proposed revisions for review by the Chief Operating Officer. Recommend new SOPs where recurring activity exists but is not yet documented. Maintain a running log of SOP status (current, under-revision, retired) and version history.
Assist EKASYS proposal teams across the full response lifecycle. Typical activities include: reading and summarizing solicitation documents (RFI / Sources Sought / RFP / RFQ / Task Order); building compliance matrices that map solicitation requirements to proposed response sections; drafting background research on the customer agency, mission, and incumbent contractor; assembling boilerplate sections (corporate identity, vehicle access, set-aside posture); proofreading and consistency-checking working drafts; and helping manage proposal version control through the iterative review cycle.
Participate in internal proposal review (color-team) cycles as a junior reviewer. Read drafts against the solicitation requirements, flag missing or unclear content, check for typographical and formatting issues, and verify cross-document consistency (contract numbers, dates, contact information, dollar values). Document review findings in writing for the proposal lead.
Rotate through and assist with additional EKASYS company activities as workload and learning opportunities dictate. Examples include: keeping the capability statement current; maintaining the partner roster and teaming-agreement tracker; supporting recruiting administrative tasks; helping prepare materials for customer meetings and industry events; researching upcoming federal solicitations on SAM.gov, GovTribe, HigherGov, and similar platforms; and supporting other operational priorities the EKASYS leadership team identifies. This breadth is intentional — it is how the intern will be groomed to support EKASYS company activities over time.
Submit a Weekly Activity Report to the EKASYS staff lead by close-of-business each Friday (or the last working day of the week). The report is a short structured email or memo covering: Activities completed this week, Deliverables and outcomes, Status of in-flight work, Blockers, questions, or assistance needed, Planned focus for next week, and Learning observation.