Intermediate Specialist, Accreditation and Evaluation

University of Ottawa•Ottawa, ON

2d•CA$80,942 - CA$102,245•Hybrid

About The Position

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences. In collaboration with the Manager of Accreditation and Program Evaluation, the incumbent is responsible for supporting and coordinating all aspects of the accreditation and evaluation processes for all programs in Postgraduate Medical Education. This position is also responsible for completing reviews and making suggestions for continuous quality improvement, as well as providing accurate and timely information to facilitate effective decision making. This position supports the strategic decisions of the Director of Accreditation, Director of PGME, and Manager of Accreditation and Program Evaluation and will ensure they will have access to real-time data, analyses and reports.

Requirements

Bachelor’s degree in business administration, Statistics, or other quantitative science
4 years of experience in data/analysis and project management, or equivalent
Knowledge of accreditation standards, regulations, and policies as well as other sources of information in order to be able to make decisions on data collection.
Analytical, interpretive, research and problem-solving skills to process large amounts of data and information.
Training/experience in providing administrative support and training in office procedures and practices.
Excellent knowledge and experience of project management.
Experience in an academic environment.
Strong organizational, planning, interpersonal, decision-making and presentation skills.
Self-motivation and results-oriented behaviour.
Abilities in writing English interpretive reports, flowcharts, project plans and proposals; good knowledge of English grammar and spelling.
Tact, diplomacy, professionalism and ability to interact with a wide variety of people in many different contexts and to establish productive relationships.
Ability to speak in public, prepare presentations and present to various audiences.
Excellent computer skills and proficiency with the MS Office software.
Thorough knowledge of Microsoft Excel.
Bilingualism (English and French).

Nice To Haves

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Responsibilities

Coordinates the development, planning and organization of the accreditation visits by the Royal College of Physicians and Surgeons of Canada (RCPSC), and the College of Family Physicians of Canada (CFPC).
Coordinates, monitors, and ensures the planning of the accreditation reviews is completed by the program administrators.
Act as a single point of contact between the programs of the faculty and the colleges.
Supports the development, planning and organization of the evaluation process to identify continuous quality improvement initiatives.
Extracts and assists in the analysis of data relevant to accreditation of programs to determine action plans for PGME programs (program feedback, teacher requirements/profiles, social accountability information/metrics, learning environment data per site and per program).
Collects, organizes and analyzes the raw data from surveys and evaluations for the purpose of identifying improvement opportunities in evaluation tools and processes.
Gathers, analyzes data and draft reports to support numerous critical functions outlined in the medical school’s mission and accreditation standards to various key partners.
Prepares reports for entry into the CanAMS application as directed by the RCPSC and the CFPC.
Monitors and implements recommendations proposed by the programs, the RCPSC and the CFPC.
Supports the development of processes to measure performance related to accreditation and evaluations standards for the institution and programs.
Responsible for the implementation of processes once approved by management.
Creates and executes project plans.
Reviews outcomes and develops reports to ensure all projects are successfully completed and brings forth proposals to the Manager of Accreditation and Program Evaluation to resolve complex issues.
Works in collaboration with leadership to resolve accreditation non-compliance issues and findings.
Coordinates internal teams/task forces and provides support for accreditation activities and its subcommittees.
Organizes accreditation / evaluation meetings, creates agenda and minutes, tracks action items and provides reports on status.
Organizes and coordinates the weeklong, in person accreditation visit, including liaising with the RCPSC, the CFPC, and 80+ residency programs to plan meetings with key partners.