Intermediate Procurement Specialist (Supply Specialist)

MGIS•Ottawa, ON

3d•Onsite

About The Position

We're recruiting for an Intermediate Procurement Specialist (Supply Specialist) to support materiel and inventory management for a large public sector organization. This role monitors usage of materiel, provides recommendations on distribution, disposal, and repair forecasts, and supports broader procurement and supply chain activities across multiple sites and stakeholders.

Requirements

Minimum 24 months of combined experience within the last 48 months in the procurement of goods and/or services for a government or public sector organization
Minimum 24 months of combined experience within the last 48 months using an Enterprise Resource Planning/Management system (e.g., SAP or similar) to analyze and recommend distribution or replenishment of inventory levels
Minimum 48 months of combined experience within the last 96 months providing logistical supply support to multiple clients/customers, including maintaining electronic and physical stock/inventory records and preparing usage reports, movement history, and material audits
Minimum 48 months of combined experience within the last 180 months in at least four of the following: stock transfers, material requirement planning, inventory management, supply chain management, inventory reporting, stock level maintenance, or monitoring stock movement trends
Bilingual: fluent in English and French (spoken and written), able to communicate without assistance and with minimal errors
Eligible to obtain and maintain a government security clearance; may require Controlled Goods Program registration

Responsibilities

Assist in developing procurement plans and prepare them for approval
Follow up with vendors to expedite deliveries
Liaise and respond to inquiries from clients, units, and various internal and external stakeholders
Provide mentoring and knowledge transfer to new employees in supply management and procurement
Perform logistics and supply management support, including storage transfer orders, monitoring inventory levels, and approving the release of stocked items
Manage procurement and records documentation using standard formats and the organization's document/records management systems
Perform material management activities, including inventory management and ordering/movement of material in accordance with established supply administration procedures
Prepare supply requisition documents and purchase requisition lists for review and approval
Plan and support the movement and distribution of materiel between depots and sites
Monitor usage of materiel and adjust disposition of materiel; review demands for controlled material and process related purchase orders
Establish incoming shipment records to enable timely receipt at depots or designated locations
Review and, upon approval, action priority demands from customers across the organization
Process stock movements between sites and depots
Verify stock establishment levels prior to releasing stock, to monitor and control stock movement
Review and consult on cataloguing data to establish, verify, and modify material data to reflect changes in models or supply management practices
Respond to inquiries about material, material movement, supply status, and order status
Monitor supply activities and report on maintenance, repair, overhaul, and equipment management matters
Support the annual review of repair data and provide recommendations on distribution, disposal, and repair forecasts