Interior Design Procurement Coordinator
About The Position
Ashley Martin Home is a high-end residential interior design firm focused on creating timeless, layered, and highly detailed homes. Our projects involve extensive furnishings procurement, custom selections, and complex coordination across hundreds of products, vendors, and client specifications. We are seeking a highly organized, detail-driven Procurement Coordinator to support the operational side of our design and purchasing process. This is not a traditional bookkeeping or simple invoicing role. This position sits at the center of our procurement operations and requires someone who thrives in complexity, moves quickly with accuracy, and can manage large volumes of detailed information.
Requirements
- Highly detail-oriented with strong organizational skills
- Ability to manage large amounts of information accurately and efficiently
- Strong Excel proficiency
- Experience working within structured processes and systems
- Ability to work quickly while maintaining a high level of accuracy
- Strong problem-solving skills and follow-through
- Comfortable managing repetitive but highly detailed work
- College degree required
Nice To Haves
- Experience in interior design procurement, purchasing, estimating, or project accounting
- Experience with FF&E procurement workflows
- Experience using QuickBooks Online
- Experience working with vendor pricing and purchase coordination
- Background in interior design, construction, procurement, or operations administration
Responsibilities
- Create detailed client estimates within QuickBooks Online based on approved design presentations
- Review designer selections and specifications from Dropbox and supporting spreadsheets
- Compile and organize detailed procurement information including: vendor pricing, finishes, fabrics, dimensions, custom specifications, COM requirements, freight/storage allocations
- Apply markups and pricing calculations accurately across large-scale estimates
- Coordinate pricing and quoting information across multiple vendors with varying processes
- Enter and maintain detailed estimate and invoicing information in QuickBooks Online
- Manage high-volume line-item procurement documentation with speed and precision
- Support ongoing procurement administration and project accounting workflows
- Maintain accuracy across complex multi-vendor projects
- Collaborate closely with the design and operations teams to ensure procurement accuracy and efficiency
Benefits
- Health insurance
- Paid time off
- Paid holidays
- Opportunity for long-term growth within a rapidly growing interior design firm
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
