Interim - Russell SUN Site Manager

The Immigrant and Refugee Community Organization•Portland, OR

14h•Onsite

About The Position

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. The Interim SUN Site Manager will mobilize and strategically organize community resources to provide: Academic support activities (after school hours and summer programming), Social-emotional development activities for youth, Enrichment and recreation activities for youth, adults, and families, Resource navigation to access school/community resources like food pantries and health clinics, Family involvement and community events, and Volunteer opportunities. The work of the Interim SUN Site Manager as well as activities to be implemented are performed at Russell Elementary School in the Parkrose School District. This position is the operational lead within the SUN Community School set up and will involve program budgeting, community outreach, program development and implementation, coordinate partner services, and providing direct supervision to staff and volunteers who form the Russell SUN Team. This position is responsible for executing all contracted program deliverables. The Interim SUN Site Manager will also support other programs or services integrated within their respective SUN Community School, including Early Kindergarten Transition (EKT). This position is responsible for ensuring that all program correspondence and reports for Multnomah County SUN Service System as well as other SUN associated programs are completed and submitted in a timely manner. Russell SUN CS is funded through Multnomah County, and as such, the Interim SUN Site Manager is expected to perform and fulfill work outputs that meet contractual expectations of Multnomah County related to programming requirements, data tracking and reporting. IRCO highlights and brings a unique approach to serving the school community: IRCO is the leader in providing community-aware approach services community-aware approach services are created by and for specific cultural communities with an emphasis on the voices and experiences of those groups. As community-aware provider, we demand action to provide services to our most vulnerable populations to overcome disparities and service and outcome gaps that are plaguing our education system. We consistently deliver wrap around comprehensive programming to assist students and families. In concert with all that IRCO has to offer, SUN Programs operate as an interconnected web of support. By offering numerous programs and services, our Site Managers, SUN staff, IRCO youth academic school-based staff and community-based locations can meet families’ particular needs. IRCO’s mission perfectly aligns with SUN’s aim to improve student success through expanded academic support, exciting and inspirational enrichment activities, and health and social service resources for them, their families, and community neighbors.

Requirements

Must pass ODE/school district background check.
Proficiency in English required with a second Language preferred in Chinese (Mandarin/Cantonese), Spanish, Vietnamese, Chuukese, Ukrainian, Somali, or other languages commonly spoken by the families enrolled at Russell Elementary.
Bachelor’s degree or equivalent combination of training and experience
1-2 years of experience is required

Nice To Haves

Ability to work independently with minimal on-site direct supervision and perform tasks related to a larger project with minimal direction.
Ability to function in a positive manner in a demanding work environment, to demonstrate a high degree of flexibility, to respond to priorities and schedules that may change frequently.
Ability to work in a fast-paced social service environment and make good judgments as it pertains to program deliverables.
Strong ability to deal with high stress situations.
Flexibility to work in an office/school environment, but may be required to work in outside spaces, such as playgrounds, or to go on field trips with groups of students, or ride on buses.
Ability to work flexible hours and a variable schedule.
Experience and ability to work in a varied background, multi-cultural environment.
Ability to work collaboratively with agency, school community, program partners and vendors, and community contacts.
Demonstrated customer service skills to interact with distressed and/or demanding students, parents, teachers, partners, and employees in an effective manner.
Excellent interpersonal, verbal, and written communication skills are required. This position communicates frequently with contacts both inside and outside of IRCO.
Experience in conflict management and decision making with the ability to balance interests from stakeholders and partners while implementing SUN programming roster and activities.
Ability to make presentations to promote the SUN program or other assigned topics.
Proven work attendance record including punctuality at work.
Proven track record with record keeping, including maintaining activity and staff rosters, attendance and sign-in sheets, participant registration information, and filing incident reports.

Responsibilities

Collaborate with the principal to explore how SUN activities will be integrated in the School Improvement Plan to support student academic achievement, parent & family engagement, and community outreach.
Develop programming strategies that align with outputs/outcomes required by Multnomah County’s SUN CS initiative and/or funders.
Be able to complete in a timely manner, program reports (e.g., midyear and end of the year narrative report), and data entry requirements for Multnomah County, and other funding sources.
Design and/or update SUN Partner Handbook as needed, so that all partners, staff and volunteers involved with conducting after school and out-of-school time activities are familiar with SUN safety and operational protocols.
Provide regular onboarding and orientation to partners, staff and volunteers to create understanding of SUN protocols as detailed in the SUN Partner Handbook, proper use of school space, including school rules surrounding student behavior.
Train and supervise new employees, including volunteers. Encourage and ensure optimal communication with staff and volunteers through regular meetings. Monitor and evaluate job performance of staff and volunteers.
Work with IRCO SUN peers and IRCO HR to hire staff. Consult with supervisor and HR regarding staffing needs, disciplinary issues, work plans, and staff termination to ensure alignment with IRCO policies and procedures.
Ensure all programming partners have sufficient space at the school, including access to the resources and supplies needed to provide their activities.
Create and manage safety plans for SUN programs that are offered outside of school hours, including training partners, staff and volunteers on practices that ensure the safety of everyone in the building. Work with building staff to offer emergency drills after school. Follow the Multnomah County “Out of School Protocol”.
Work with supervisors to develop and sign Memorandums of Understanding, Professional Service Agreements and other partner agreements with all entities conducting programming or activities as part of SUN.
Develop registration and marketing materials for SUN related events and activities. Maintain communication with school staff, families and partners and make targeted efforts to register the students who will most directly benefit from the activity. Manage registration and create class and student schedules. Effectively communicate SUN program schedules to students, families, and school staff.
Ensure confidentiality of student information. Communications frequently contain confidential/sensitive information, necessitating a good understanding of HIPPA and FERPA standards.
Manage program budget as directed by the SUN Supervisor or IRCO Admin.
Ensure that all finance and HR records and reports are completed within the required time frames.
Attend meetings assigned, including meetings at school, IRCO, systems level (internal/external SUN Site Manager meetings and crossover programming meetings), work groups, and community meetings.
Work with supervisor and IRCO Communications to conduct outreach activities promoting IRCO’s SUN Community Schools and Agency objectives, when assigned.
Partner with school and school district to conduct community-aware approach family and community engagement events.
Establish and maintain cooperative external relationships with funders, volunteer agencies, the community, and the public. Participating in groups as required to fulfill

Benefits

Many flexible working arrangements and schedule
Amazing opportunity to work with people who come from all over the world
Work that helps your community
3 to 6 weeks of PTO per year
401k match of over 100% on first 5%, immediate vesting
3% match for student loans or college savings
12 Paid Holidays and 1 Floating Holiday
Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
Employer Paid Life, Short term, and Long-term Disability Insurance
Flexible spending accounts