Interim Admissions Coordinator, Grades 5-12

Trinity School•New York, NY

9d•Onsite

About The Position

Trinity School, a co-educational, K-12 institution located on the Upper West Side of Manhattan, seeks a full-time Interim Admissions Coordinator, Grades 5-12, beginning as soon as possible. The Interim Admissions Coordinator for Grades 5-12 serves as the operational backbone of the Middle and Upper School admissions process. Reporting to the Director of Admissions, Grades 5-12, the Coordinator manages the complex logistics of recruitment, evaluation, and enrollment. This role requires a high level of technical proficiency, exceptional organizational skills, and a warm, professional demeanor to ensure a seamless experience for prospective families and a successful matriculation of a talented and diverse student body.

Requirements

Able to adapt to new technologies and systems.
Able to attend all admissions evening events (up to 5 per year).
Stay current with system updates and actively engage in ongoing professional development.
Team player with the ability to jump in and support team members during high-stress times.
Highly professional work ethic, communication, and performance.
Proficiency with technology and software applications, including Microsoft Office and Google Suite.
Commitment to the school’s mission.

Responsibilities

Serve as the primary administrator for the Finalsite enrollment portal, ensuring data integrity across the Grades 5-12 applicant pool, including maintenance build-out, rollover, applicant checklists, communications, logistics, status, and events.
Proactively manage the year-to-year system rollover, including data clean up, updating application requirements, and refreshing checklist items to ensure readiness for the new cycle.
Build and maintain automated communications and forms, such as decision letters, welcome packets, and feedback forms for group events.
Run data searches and lists and produce regular reports on applicant status, file completion, and admissions statistics to support the Director’s decision-making.
Manage the enrollment portal for newly admitted families, tracking contracts and facilitating a smooth transition from applicant to student.
Coordinate Finalsite management with the Admissions Coordinator, Grades K-4.
Coordinate all logistical details for Grades 5-12 admissions events (Open Houses, tours, and group conversations) including room bookings, security coordination, AV requirements, facility set-ups, and catering.
Manage guest hospitality, including name tag production, check-in procedures, and "day-of" event support.
Partner with the Lower School admissions team, security, and facilities to ensure all campus-wide admissions events are synchronized and professionally executed.
Act as the primary point of contact for the Grades 5-12 Admissions Office via email and phone.
Manage the departmental inbox with warmth and clarity, responding to prospective family inquiries and escalating sensitive matters to the Director.
Manage the Grades 5-12 admissions calendar including scheduling interviews, campus tours, and committee meetings.
Coordinate annual planning for admissions dates and events.
Maintain real-time updates on applicant statuses in the admissions database and ensure all candidate files are complete for committee review.
Keep security, the Head of School Office, and the Development Office updated on visitor details and tour schedules to ensure smooth campus visits.
Organize the Grades 5-12 Admissions team meetings at the Director’s discretion.
Coordinate the production of admissions materials, including the annual "Look Book," website text, and the student/family directory for the Advancement office.
Order office supplies, maintain interview common spaces to ensure a welcoming environment, and handle the procurement of admissions gifts and equipment.
Coordinate team-building events and provide administrative support for the Grades 5-12 admissions team.
Coordinate and oversee the administration of applicant testing and admissions assessments.
Serve as a trained secondary lead to conduct campus tours and family interviews, when needed.
Represent the school at admissions fairs and community recruitment events to engage prospective applicants and families as needed.